Reconcile WIP Balance – WIP Take Up

The WIP Take Up function in Accountability enables finance teams to reconcile Work in Progress (WIP) balances in a job by finalizing remaining values as revenue, writing off outstanding balances, accruing revenue, or offsetting costs against WIP billing amounts. This process ensures jobs are financially accurate, cleanly closed when appropriate, and that all postings are correctly reflected in both the general ledger and the WIP sub-ledger.

Em Narozniak
8 steps
29 seconds

Accountabilityone

**Use cases include:** - Taking up the balance as revenue - Writing off remaining balances - Accruing revenue to a job - Offsetting costs against WIP billing amounts

## **Launch the WIP Take Up Wizard** > **Navigation:**\ > \*\***ACCOUNTING** > **General Ledger** > **WIP Take Ups**

Click **Create a New WIP Take Up**

The WIP Take Up Wizard will launch

## **Enter Job and WIP Take Up Details** Complete the fields shown on the first screen: - **Job No.** – Enter or search for the job to reconcile - **WIP Take Up Type** – Select a type to categorize the transaction (this does not impact posting) - **Date** – Defaults to today; change if needed - **Accounting Year** and **Accounting Month** – Populated based on the selected date - **Description** – Optional field to add context ## **Choose a WIP Take Up Method** Select one of the following options: 1. **Job Balance**\ Use this if the job is complete and you want to take up all remaining WIP as revenue (or write it off). 2. **Selected Balances**\ Use this if you only want to take up specific WIP transactions on the job. 3. **Accrual**\ Use this if you want to manually enter a fixed revenue amount to accrue. 4. **Offset**\ Use this if your WIP is split between debit and credit accounts and needs to be offset. After selecting the method, click **Next**.

## **Step 4: Review the WIP Take Up Summary** You will see the summary screen. It includes: - **Header Info**: Job No., Client, Office, Job Type, WIP Take Up Type, Date, Description - **Line Items**: Displays selected transactions or manual entry fields (for accruals)

If no lines appear: - Return to Step 3 and confirm method and selections - For **Accrual**, manually enter: - Task Type - Description (optional) - GL Account - Amount - Click **More Lines** to add additional entries

## **Finalize the WIP Take Up** Use the buttons at the top right: - Click **Save** to save progress - Click **Post** to approve and create the journal entry - Click **Unpost** if you need to reverse a posted entry - Click **Delete** to remove an unposted entry - Click **New WIP Take Up** to start another one

✅ Once posted: - The WIP Take Up appears in the general ledger - The WIP sub-ledger is updated - The entry is locked and cannot be changed

## **Special Notes by Method** ### **Job Balance** - Automatically selects **Make Job Inactive** - Uncheck if you don’t want to close the job ### **Selected Balances** - Review WIP transactions on the job - Select specific entries or drill into Task Types ### **Accrual** - Use this to recognize a fixed amount of revenue - Add as many lines as needed using **More Lines** ### **Offset** - Used when WIP is split between debit and credit posting accounts - See [**WIP Take Ups: How to Offset**](#) for full details

## **Approval Behavior** - **Unposted** WIP Take Ups don’t affect accounting - **Posted** entries: - Are recorded in the GL - Update the WIP sub-ledger - Cannot be edited or deleted