Create New VOC From Scratch
Amit
65 steps
10 minutes
Itra
Setup VOC Name and Group
Each VOC is divided into ***Pages*** and ***Sections***. A VOC can have multiple pages and each Page can contain several sections. Questions should be created under a section. The tablet app will show one page at a time with all sections of that page. Any section can be flagged as an online section. If a section is flagged as an online section, the Trainee will get an email to complete that section online upon VOC assignment.
1
Navigate to [https://vocapp.itra.com.au/](https://vocapp.itra.com.au/)
2
Click "VOC Management"
3
Click "VOC"
4
Click "New"
5
To create a new VOC from scratch, click "Start from scratch"
6
Select a Group for the VOC
7
and enter the NEW VOC's name
8
Each VOC will usually have an Information Page, Online and/or offline question pages and a Conclusion or Final page for capturing VOC outcome and signatures
Adding an Information Section
9
Start by adding a new "Page".
10
Enter a name for the new Page. For e.g. the first page of a VOC can be "Information"
11
Click "Save"
12
To add details to the Page, you will need Sections in that page. Click "+Section" to add a new section under the recently created Page
13
Enter a name for the new Section.
14
You can request the trainee to to complete questions within this section online, by selecting "To Be Done Online". For now we will leave this empty. "Click "Save" to add the new Section
15
To display the any information text, we will create a question with type "Instruction". \ To add Questions to the section, Click "Add"
16
Enter the question text.
17
Change the question type to "Instruction".
18
Changing the question type to "Instruction" will display this question as Information text on the tablet and on VOC report. It will not expect any user input for this question.
19
Click "OK" to finalise the question
Creating Online Assessment
20
Now lets create an online assessment. Online assessments are required to be completed by the trainee before they can be assessed in field by the assessor.
21
Lets start by adding a new page. Click "+Page"
22
Enter the New Page Name and click "Save"
23
Add a new section, Click "+Section"
24
Enter the Section Name
25
Make sure you tick "To Be Done Online". This will prompt the system to send an email to the trainee to complete the online section before the VOC is done in the field.
26
Click "Save"
27
Now you can add questions to this new online section. Click "Add"
28
Enter Question text
29
You can change the question type from single choice to multiple choice if required.
30
Click the "Is Required" field to make this question mandatory
31
To add answer choices, Click "Add"
32
and click "Save" icon
33
To add next Answer Option, click "Add" again.
34
To mark the Option as the correct option, tick the "Is Correct" box.
35
and click "Save" icon , to Save it
*ProTip! You can add preconfigured Answer Options by clicking one of the answer icons*
36
*Click on any of the preconfigured options*
37
*To instantly add them in the options grid*
38
Once you have added all the options, Click "OK"
39
Click "OK"
Creating Offline Assessment
40
Add a new page for the offline assessment , Click "+Page"
41
Enter page name and Click "Save"
42
Now add the section which will contain the offline assessment questions. Click "Section"
43
Enter the Section name and click "Save"
44
To add questions to the section, click "Add"
45
Enter the Question text
46
Select appropriate Question Type Tick "Is Required" if the question is mandatory.
47
Add one of the predefine Answer Options or enter your own answers.
48
Selecting predefined answers will fill the answers automatically.
49
Click "OK" to save the question and repeat the steps to add more questions.
Adding a Conclusion Page
A Conclusion page is usually used to capture signatures and assessment outcomes.
50
Add a new page as done previouly
51
Add a new Section in the newly created page
52
Now you can create Questions with various types to capture signatures and assessment outcome
53
To capture Assessor's name, type label "Assessor Name"
54
And change the question type to "Assessor Name"\ This will automatically pull Assessor's name on the Tablet and VOC Report
55
Click "Add"
56
To capture Assessor's signature \ add a new question, enter "Assessor Signature" in the question field.
57
Change the Question Type to Signature. This can be done to capture any signature during assessment including Trainee, SME etc.
58
To capture any date, add a new Question with type as "Date"
59
60
To capture final assessment result, add a new Question
61
Type "Final Result" as question and "Single" and question type
62
Click "C NYC N/A" as answer Options, this will provide preconfigured answer options. Y
63
You can also enter answer options of your choice or edit any automatically entered choice manually.
64
Click "OK" to save the Question
65
Click "Submit" to finally save the VOC
Create New VOC From Scratch
Amit
65 steps
10 minutes
Itra
Setup VOC Name and Group
Each VOC is divided into ***Pages*** and ***Sections***. A VOC can have multiple pages and each Page can contain several sections. Questions should be created under a section. The tablet app will show one page at a time with all sections of that page. Any section can be flagged as an online section. If a section is flagged as an online section, the Trainee will get an email to complete that section online upon VOC assignment.
1
Navigate to [https://vocapp.itra.com.au/](https://vocapp.itra.com.au/)
2
Click "VOC Management"
3
Click "VOC"
4
Click "New"
5
To create a new VOC from scratch, click "Start from scratch"
6
Select a Group for the VOC
7
and enter the NEW VOC's name
8
Each VOC will usually have an Information Page, Online and/or offline question pages and a Conclusion or Final page for capturing VOC outcome and signatures
Adding an Information Section
9
Start by adding a new "Page".
10
Enter a name for the new Page. For e.g. the first page of a VOC can be "Information"
11
Click "Save"
12
To add details to the Page, you will need Sections in that page. Click "+Section" to add a new section under the recently created Page
13
Enter a name for the new Section.
14
You can request the trainee to to complete questions within this section online, by selecting "To Be Done Online". For now we will leave this empty. "Click "Save" to add the new Section
15
To display the any information text, we will create a question with type "Instruction". \ To add Questions to the section, Click "Add"
16
Enter the question text.
17
Change the question type to "Instruction".
18
Changing the question type to "Instruction" will display this question as Information text on the tablet and on VOC report. It will not expect any user input for this question.
19
Click "OK" to finalise the question
Creating Online Assessment
20
Now lets create an online assessment. Online assessments are required to be completed by the trainee before they can be assessed in field by the assessor.
21
Lets start by adding a new page. Click "+Page"
22
Enter the New Page Name and click "Save"
23
Add a new section, Click "+Section"
24
Enter the Section Name
25
Make sure you tick "To Be Done Online". This will prompt the system to send an email to the trainee to complete the online section before the VOC is done in the field.
26
Click "Save"
27
Now you can add questions to this new online section. Click "Add"
28
Enter Question text
29
You can change the question type from single choice to multiple choice if required.
30
Click the "Is Required" field to make this question mandatory
31
To add answer choices, Click "Add"
32
and click "Save" icon
33
To add next Answer Option, click "Add" again.
34
To mark the Option as the correct option, tick the "Is Correct" box.
35
and click "Save" icon , to Save it
*ProTip! You can add preconfigured Answer Options by clicking one of the answer icons*
36
*Click on any of the preconfigured options*
37
*To instantly add them in the options grid*
38
Once you have added all the options, Click "OK"
39
Click "OK"
Creating Offline Assessment
40
Add a new page for the offline assessment , Click "+Page"
41
Enter page name and Click "Save"
42
Now add the section which will contain the offline assessment questions. Click "Section"
43
Enter the Section name and click "Save"
44
To add questions to the section, click "Add"
45
Enter the Question text
46
Select appropriate Question Type Tick "Is Required" if the question is mandatory.
47
Add one of the predefine Answer Options or enter your own answers.
48
Selecting predefined answers will fill the answers automatically.
49
Click "OK" to save the question and repeat the steps to add more questions.
Adding a Conclusion Page
A Conclusion page is usually used to capture signatures and assessment outcomes.
50
Add a new page as done previouly
51
Add a new Section in the newly created page
52
Now you can create Questions with various types to capture signatures and assessment outcome
53
To capture Assessor's name, type label "Assessor Name"
54
And change the question type to "Assessor Name"\ This will automatically pull Assessor's name on the Tablet and VOC Report
55
Click "Add"
56
To capture Assessor's signature \ add a new question, enter "Assessor Signature" in the question field.
57
Change the Question Type to Signature. This can be done to capture any signature during assessment including Trainee, SME etc.
58
To capture any date, add a new Question with type as "Date"
59
60
To capture final assessment result, add a new Question
61
Type "Final Result" as question and "Single" and question type
62
Click "C NYC N/A" as answer Options, this will provide preconfigured answer options. Y
63
You can also enter answer options of your choice or edit any automatically entered choice manually.
64
Click "OK" to save the Question
65
Click "Submit" to finally save the VOC
