Bidders: To get a list of the bidders in your admin, go to Bidders>Manage Bidders-CSV to put information into an excel spreadsheet.
Report includes:
First Name
Last Name
Company
Address
City
State
Postal Code
Phone
Bidder Number
Password
Table Name
Notes
International Number
CC Ending - on file? -if yes shows last 2 digits
Items: To get a list of the items in your admin, go to Items>Manage Items-CSV to put information into an excel spreadsheet.
Report includes:
Item Name
Item Number
Category
Item Description
Exceptions
Table Name
Solicitor
FMV
Starting Bid
Raise (Bid Increment)
Close Time
Taxable
Tax Rate
Item Type
Buy Now
Notes
Quantity
Limited
Consignment amount
Item Status-open, closed, invisible, paid
History Names-have names showing in the item history?
Import ID-If you originally loaded the items in with a spreadsheet, that import was given an ID
Current Winning Bids: Under Event Central > Current Winning Bids, we recommend using this report to get your items ready for pickup (sort by bidder). This report includes:
Item name/number
Location of item (table name)
Bidder name/number
Payment Type
High Bid amount
Merchant Report: When using the software's processing, in this report you will be able to issue refunds. The Merchant Report Includes:
Unreconciled Transactions
Reconciled Transactions
Bidder Name
Checkout Date
Amount
Order ID
Type of Purchase
Gross Total
Refund Total
Total Fees
Net Total
Under Reports Tab
Event Sales: Under Reports > Event Sales, this report covers item sales information. This is the report that we recommend the most when looking at information post event.
Report includes:
Item #
Item Name
Item Type
Category
Donor
Starting Bid
Market Value
Bidder Number
First Name
Last Name
Table Name
Address
Address 2
City
State/Province
Postal Code
Phone
# of Bids/Qty
Won By
Checkout Time
Closing Time
Time Bid
Winning Bid
Tax
Admin Fee
Status
% of FMV
Payout Date
Item Tags
Bidder Tags
Refunds: This will show you refunds issued to auction items, ticket sales, and online donations.
First Name
Last Name
Item Name
Total Sale
Total Refunded
Checked In Bidders: This will show you who checked in (admin=at event-checked in through Butler; self=used the [chk] link-mass messaging)
Bidder Name (Number)
Checked In By
Checked In Time
Email(s)
Bid History
Bid History: See all bids placed throughout your event. This report includes:
Item Name (Number)
Bidder Name (Number)
Bid Amount
Time Bid
Remove Bid (in the admin you have the option to delete a bid if it has not already been checked out)
Auction Overview: Quick stats of your auction. (this report is showing incomplete & complete text to give donations and does not include admin fees paid).
Organization
Event
Items In Your Account
Guests In Your Account
Bids Placed
Amount From Silent Auction
Percentage of Silent Goal Raised
Amount from Silent Auction
Percentage of Silent Goal Raised
Amount from Ticket Sales (this amount reflects discounts)
Total Raised
Total Fair Market Value
Items by Winning $ Amount: Pie chart of items (amount they sold for and percentage of total amount brought in).
Report includes:
Item Name
Item Number
Name
Amount
Items by Bid Volume: Pie chart of items (includes # of bids per item and percentage of total amount of bids placed).
Report includes:
Item Name
Item Number
Bids
Consignment Detail: Any items you have marked as consignment will show in this report.
Item Name (Number)
Consignment Amount
Auction Sale
Net Sale
Bids by Category: Pie chart of categories (includes the total amount of bids placed per category and percentage of total # of bids).
Report includes:
Category Name
Total Bids
Winning Bed Amount(s)
Bidders by $ Amount: Pie chart of total $ amount per bidder (includes bidder with the amount that they spent and percentage of what they contributed towards the auction’s total).
Report includes:
Name
Amount
Bids Over Time: Line graph of bids by time.
Report includes:
Time (in 15 minute increments)
Bids
Non Silent Items: View sales information for your Live/Donation/Quantity Items/Raffle
Item Name
Item Number
Number of Sales
Amount
Checkout: Top portion shows items not paid for, while the bottom lists the items that are already paid for.
Reports include:
Item Name
Item Number
Winner Name
Winner Number
Amount due or paid
Sales Data: Tables/reports for each type of item listed separately (silent, blind, donation, quantity, live, credit, and info)
Reports include:
Item Number
Item Name
Item Type
Category
Donor
Starting Bid
Market Value
Bidder Number
First Name
Last Name
Address
Address 2
City
State/Province
Postal Code
Phone #
# of Bids
Won By
Bid Time
Checkout Time
Winning Bid
Tax
Status
Item Tags
Bidder Tags
Bidder Statements: This is where you can access receipts for everyone who has won an item or donated/purchased that have not checked out. Use this report to generate invoices for guests. You can generate all receipts, only those with a credit card on file, only those without a credit card on file, or only those as yet unpaid. You can also sort by last name or bidder number.
Paid Bidder Statements: This is where you can access receipts for everyone who has won an item or donated/purchased that have checked out. Use this report to generate receipts for guests. This report is organized by bidder number order.
Post Event Report (4-24 hour window): Reports for a set period of time that are emailed to the address that you provide.
Quick Stats
Top Items by Winning Dollar Amount (Pie chart and table)
Top Items by Bidding Volume (Pie chart and table)
Bids by Category (Pie chart and table)
Highest Winning Bidders (Pie cart and table)
Bids Over Time (graph and table)
Items With No Bids (table)
Live/Donation/Multi-Sale Items (table)
Complete Sales Data (table)
EventStream Watched: This will show you the data on the viewers of your live EventStream. You can search a date range within this report.
Bidder
Start Time
Last Watched Time
Watched Time
Totals by Tag: This will break down your totals based on tags added to items or bidders. You can created a display chart and share that chart here.
Tag
Silent Items
Live Items
Donation Items
Quantity Items
Combined Total