2024 Pennsylvania District 3 Championship Meet Entries

This is a step-by-step guide to complete your team's 2024 PIAA District 3 Championship swim meet entries on Swimcloud.

For additional help, please be sure to contact [email protected] and mention 2024 PIAA District 3 Championship meet entries.

1 - Make sure you have a Swimcloud Coaching Profile

1a - Register as a coach on Swimcloud

You must be a registered coach on Swimcloud to manage your team, roster, and submit entries. Swimcloud customer service policy requires that we verify a coach's identity and association with a team.

This is very important because Swimcloud takes data integrity and security very seriously.

Register here: www.swimcloud.com/register

1b - If you already have a Swimcloud coach account, verify your ability to log in

If you have forgotten your password, you can reset it yourself. Or, you can always reach out to [email protected] for additional help.

1c - Do you have a Swimcloud coach account for a club team and need access to your High School team?

If you coach two or more teams, you can have one Swimcloud login that will work for all of your teams. To have another team added to your Swimcloud coach profile, please send an email to [email protected] and give us the team names, or better yet, the Swimcloud links to your teams.

1d - Optional - Add your coaching staff to your team Swimcloud

As a coach for your team on Swimcloud, you can add or remove coaches from your team at any time.

** Please Note **

2024 PA District 3 Meet Entries Open on 12/1/23

2024 PA District 3 Meet Entries Close on 2/18/24

2 - Open the meet on Swimcloud

All PA District 3 teams have been pre-assigned to their meet on Swimcloud. This means that the District meet your team is assigned to will appear in your Swimcloud meet schedule.

3 - Download Event File

4 - Upload your entry file to Swimcloud

Swimcloud accepts Hy-Tek Team Manager or Team Unify entry files. Instead of emailing an entry file, you will upload your entry file to Swimcloud.

5 - Review, edit, print, and submit entries on Swimcloud

Once your entry file is uploaded to Swimcloud, you can review, edit, print, and even upload a new one.

When your entries are complete in Swimcloud, please be sure to "Submit" them. Clicking submit will generate an email from Swimcloud that contains an entry report and proof that you submitted your entries.

Error Message "Entry time not verified in Swimcloud"

The meet rules allow you to enter swimmers into events where they don't have a qualifying time. If you do, you will notice an error like this above. This is just a warning to you and the meet admin that the seed time for this entry doesn't conform to the qualifying standards for the meet. You can hover your mouse over the message to get more details. The entry will still be in the system and will be accepted.

6 - Other Considerations

Relay Seed Times Not In Swimcloud

Coaches that may have relay times faster than what has been submitted to the Swimcloud database, need to email a printed copy of the meet results for that specific relay to Meet Entry Chairperson, Rich Janosky at [email protected] by Sunday, February 18th at 8 pm

Non-Swim Schools

Students from a "non-swim school" that achieve a District qualifying time at a high school swim meet that is NOT in Swimcloud, must fill out this form and return it to the Entry Chairperson, Rich Janosky, at [email protected] by Sunday, February 18th at 8 pm

How do I ensure potential relay swimmers are on my team's meet roster?

That's It - Good Luck At Districts

If you have any questions, please email [email protected], Mike Gobrecht at [email protected], or Rich Janosky at [email protected]