Emergency Action Plan [Template]

      DELETE AFTER READING: Here's a generic template that you can outline and share with Scribe.

      What is Scribe?

      Scribe is a free extension that generates how-to guides for any process— complete with text and annotated screenshots. Here's how to get started.

      Get started with Scribe today to duplicate and use this template. Here's how.

      Introduction

      The purpose of this emergency action plan (EAP) is to provide guidance and procedures for responding to emergencies in the workplace. This plan outlines the steps that should be taken in the event of an emergency to ensure the safety of employees, visitors, and others present in the workplace.

      Emergency Contacts

      List the contact information for emergency personnel, including local police, fire department, ambulance service, and hospital. Include both non-emergency and emergency phone numbers. In addition, include the contact information for the individuals responsible for implementing the EAP, including their names, titles, and phone numbers.

      Contact 1 <Organization>

      • Point of Contact: Name and Title

      • Phone number:

      • Email address:

      • Address:

      Contact 2 <Organization>

      • Point of Contact: Name and Title

      • Phone number:

      • Email address:

      • Address:

      Emergency Procedures

      Outline the specific procedures that should be followed in the event of various types of emergencies. These may include natural disasters such as hurricanes, earthquakes, or tornadoes, as well as man-made emergencies such as fires, chemical spills, or workplace violence. For each type of emergency, provide the following information:

      • Description of the emergency

      • Warning signs or indicators

      • Evacuation procedures

      • Specific roles and responsibilities of staff members

      • Communication protocols

      • Equipment or supplies needed for response

      • Emergency shutdown procedures

      Communication

      Describe the communication plan for responding to emergencies. This should include procedures for alerting employees and visitors to the emergency, as well as for communicating with emergency personnel and other stakeholders.

      Procedure 1 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Procedure 2 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Procedure 3 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Identify the person or team responsible for communicating information about the emergency, as well as the methods to be used (e.g., intercom, phone, text message).

      Training and Testing

      Describe the training and testing program that will be used to ensure that all employees are familiar with the EAP and are prepared to respond to emergencies. This should include:

      • Regular drills

      • Training sessions

      • Review of the EAP with new employees.

      Identify the person or team responsible for implementing the training and testing program.

      Record Keeping

      Describe the record keeping procedures that will be used to document all emergencies, responses, and follow-up actions. This should include a log of all emergency drills, as well as any incidents that require activation of the EAP.

      Procedure 1 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Procedure 2 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Procedure 3 <Name of Procedure>

      Write a brief description then insert a Scribe on how to do the process in the placeholder below.

      Click to replace with a Scribe

      Identify the person or team responsible for maintaining the records.

      Conclusion

      Summarize the key points of the emergency action plan and emphasize the importance of preparing for emergencies in the workplace. Encourage all employees to review the EAP and to take an active role in promoting a safe and secure work environment.

      Click to replace with a Scribe