Employability Credential Coding | Scribe

Employability Credential Coding

    SC Reg. 43-235: Employability Credential for Students with Disabilities

    SC Employability Website: https://thesccredential.org/

    SC Employability Issuance Jan. 2024 memo: https://www.ed.sc.gov/newsroom/school-district-memoranda-archive/south-carolina-high-school-employability-credential-issuance-school-year-2023-24/south-carolina-high-school-employability-credential-issuance-school-year-2023-24-memo/

    SCDE Digital Credentials and Parchment

    🎯 1. Purpose

    Ensure accurate, timely recording of South Carolina High School Employability Credential data in PowerSchool, to support transcript documentation, digital/paper issuance, and state reporting.

    2. Scope

    Applicable to all Special Education Coordinators, PowerSchool administrators, and designated staff responsible for credential tracking, data entry, and reporting.

    3. Background & Credential Components

    The South Carolina High School Employability Credential is a state‑recognized credential for eligible students with disabilities, recognized for job-readiness, work-based learning hours, and portfolio completion.
    Key components include:

    • 24 credit units (aligned to Career‑Ready curriculum)

    • ≥360 hours of work-based learning (e.g., internships, co‑ops)

    • Work-readiness assessment

    • Career portfolio or multimedia presentation

    4. Critical PowerSchool Data Fields & Deadlines

    Refer to SCDE's Employability Credential Issuance and 2023 Data Entry memo :

    ✅ By March 1:

    For all students on track to earn the Credential (including early exit or summer completers), ensure:

    • “Seeking Employability Credential (for Transcript)” checkbox is selected on the SC Student Information page.

    • “Postgraduate Student Email” field (on Demographics page) is populated with a personal email address the student will retain post‑exit (not school district email).

    ✅ By June 15 (or August 1 for summer completers):

    For students who have earned the Credential, record:

    • “Employability Credential Earned” checkbox on the SC Student Information page

    • “Employability Credential Date” — populated with the student’s last day of instruction

    5. SOP: Step-by-Step Data Entry Process

    Step A – Identify Students earning the Employability Credential

    • From IEP team decisions, identify students eligible for or pursuing the Employability Credential.

    • Provide this list to PowerSchool admin/data entry staff prior to March 1.

    Step B – Initial Data Entry (by March 1)

    1. Log into PowerSchool and navigate to each student’s record.

    2. On SC Student Information tab: check “Seeking Employability Credential (for Transcript)”.

    3. On General Demographics: enter a valid Postgraduate Student Email (non-school, persistent).

    4. Save changes and document completion.

    Step C – Final Credential Recording (by June 15 / August 1)

    1. Confirm the student has completed all credential requirements (e.g. credits, hours, assessment, portfolio).

    2. On SC Student Information: check “Employability Credential Earned”.

    3. Enter last day of instruction in “Employability Credential Date”.

    4. Save and flag record for quality review.

    Step D – Quality Assurance & Audits

    • Weekly/verifying audit of credential flags before and after March 1 and June 15 deadlines.

    • Confirm accuracy of postgraduate emails, checkbox entries, and dates.

    • Cross‑check with paper/digital credential roster generation cycles to ensure completeness.

    6. Configuration & System Access

    • Verify PowerSchool includes the required fields:

      • Seeking Credential checkbox

      • Employability Credential Earned checkbox

      • Credential Date field

      • Postgraduate Student Email field

    • Ensure only designated staff have permissions to edit these fields.

    • Grant training access to relevant staff via SCDE Role-Based Certification or district PowerSchool training programs.

    7. Reporting & Credential Issuance Workflow

    • After final data entry, SCDE pulls rosters for paper credential production, followed later by digital credentials via Parchment platform.

    • Use PowerSchool extracted reports and exports (e.g. from CTE/Student Reporting Procedures Guide) to verify all credential‑seeking and earned flags are correct .

    8. Training & Communications

    • Provide training (e.g., workshop or video instructions) to Special Education Coordinators, data entry staff, and PowerSchool admins.

    • Share credential process and timeline with IEP teams, administrators, and counselors.

    • Communicate with parents/guardians regarding credential process, timeline, and post-graduation credential access (emphasis on email ownership).

    9. References