Employee Offboarding [Template]

      [Company Logo]

      [Date]

      Dear [Employee Name],

      We are sorry to see you leave [Company Name]. We want to take this opportunity to thank you for your hard work and dedication during your time here. Your contributions have been greatly appreciated, and we wish you all the best in your future endeavors.

      As you prepare to leave the company, there are a few things we need to cover. Please review the following information and let us know if you have any questions.

      1. Final Paycheck: Your final paycheck will be processed and mailed to your home address within [number of days] of your last day of work. Please ensure that we have your correct mailing address on file.

      2. Benefits: Your benefits coverage will end on your last day of work, unless you are eligible for continuation or conversion of benefits under COBRA. Please contact [HR contact name] if you have any questions regarding your benefits.

      3. Return of Company Property: Please return all company property in your possession, including [list of items]. You may turn these items in to [HR contact name] or [supervisor name] on or before your last day of work.

        1. Confidentiality and Non-Disclosure Agreement: As a reminder, you are bound by the terms of the Confidentiality and Non-Disclosure Agreement you signed with the company. This means that you must not disclose any confidential or proprietary information to anyone outside the company, or use such information for your own benefit or the benefit of others. Please review the terms of the agreement, and contact [HR contact name] if you have any questions.

      4. Exit Interview: We value your feedback and would appreciate your participation in an exit interview with [HR contact name] to discuss your experiences with the company. This interview can be conducted in person or over the phone, and will help us to identify areas where we can improve.

      5. Project Handover: If you are currently working on any projects or tasks, please ensure that you complete any outstanding work before your last day. In addition, we ask that you provide a detailed handover of your work to [person or team who will take over the project], including the following:

        1. A list of all projects and tasks you were working on, along with any relevant deadlines or milestones.

        2. Detailed instructions on how to complete the tasks, including any relevant procedures, tools, or resources. Use Scribe to auto-generate how-to guides for ease process. Here's how:

        How to create step-by-step guides with Scribe

        1. Information on any ongoing issues or challenges, along with recommendations for how to resolve them.

        2. Contact information for any external parties or stakeholders who are involved in the project.

        3. Please ensure that your handover documentation is complete and accurate, and that you have provided all necessary information to ensure a smooth transition for the person or team who will take over the project.

      6. Process Breakdowns: As a part of your handover documentation, we ask that you provide a breakdown of any processes or workflows that you developed or managed during your time with the company. This should include:

        1. A detailed description of the process or workflow, including any inputs, outputs, and steps involved.

        2. Information on any tools, systems or software that are used in the process, along with any login credentials or other relevant information.

        3. Any relevant documentation or training materials that are needed to understand the process or workflow.

        4. Contact information for any internal or external parties who are involved in the process.

      Process One <Process Name>

      Please write a brief description of the process and insert a Scribe in the placeholder below.

      Click to replace with a Scribe

      Process Two <Process Name>

      Please write a brief description of the process and insert a Scribe in the placeholder below.

      Click to replace with a Scribe

      Process Three <Process description>

      Please write a brief description of the process and insert a Scribe in the placeholder below.

      Click to replace with a Scribe

      Please make sure that your process breakdown documentation is complete and accurate, and that you have provided all necessary information to ensure a smooth transition for the person or team who will take over the process.

      If you have any questions or concerns regarding the project handover or process breakdowns, please contact [person or team who will manage the handover] or [HR contact name]. We appreciate your cooperation in this matter.

      Once again, we thank you for your contributions to [Company Name], and we wish you all the best in your future endeavors.

      Sincerely,

      [HR Contact Name]

      [Company Name]