Leave Approval Workflow Management

  • MypcorpMypcorp

In HR, organisations can configure approval workflows to align with their operational policies. The system provides flexible options to ensure the leave approval process is tailored to organisational structure and employee needs. Below is a detailed overview of the available Leave Approval Options.

Approved by Manager

  • Description: The leave request is sent directly to the employee’s manager for approval.

  • Use Case: Suitable for standard leave requests where the manager has sole authority to approve or reject.

  • Process:

    1. Employee submits a leave request.

    2. Manager reviews and approves or rejects the request.

    3. Employee is notified of the decision.

Approved by Payroll, Then Manager

  • Description: The leave request first goes to the Payroll team for initial verification and then to the manager for final approval.

  • Use Case: Ideal for leave types requiring payroll validation, such as unpaid leave or cash-out requests.

  • Process:

    1. Employee submits a leave request.

    2. Payroll team validates leave balance or documentation.

    3. Request is forwarded to the manager for approval.

    4. Employee is notified of the final decision.

Approved by Executive Manager

  • Description: Leave requests bypass intermediate levels and are sent directly to an executive manager for approval.

  • Use Case: Common for critical or extended leave types (e.g., Long Service Leave, extended personal leave).

  • Process:

    1. Employee submits a leave request.

    2. Executive manager reviews and approves or rejects the request.

    3. Employee is notified of the decision.

Approved by Payroll, Then Executive Manager

  • Description: Requests are validated by Payroll before being sent to the executive manager for final approval.

  • Use Case: Useful for high-level leave types requiring both financial and organisational oversight.

  • Process:

    1. Employee submits a leave request.

    2. Payroll team validates leave balance or entitlements.

    3. Request is forwarded to the executive manager for approval.

    4. Employee is notified of the decision.

Approved by Manager, Then Executive Manager

  • Description: Leave requests go through a two-step process where both the manager and executive manager must approve.

  • Use Case: Ideal for sensitive leave types or when higher-level oversight is required.

  • Process:

    1. Employee submits a leave request.

    2. Manager reviews and approves or rejects the request.

    3. Approved requests are sent to the executive manager for final decision.

    4. Employee is notified of the final decision.

Approved by Payroll, Then Manager, Then Executive Manager

  • Description: A comprehensive three-step approval process involving Payroll, the manager, and the executive manager.

  • Process:

    1. Employee submits a leave request.

    2. Payroll team validates entitlements and leave balance.

    3. Request is forwarded to the manager for approval.

    4. Approved requests are sent to the executive manager for final approval.

    5. Employee is notified of the final decision.

Approved by Selected Staff

  • Description: Requests are sent to a specific staff member chosen during the leave configuration.

  • Use Case: Useful for specific teams requiring approval by designated personnel (e.g., HR).

  • Process:

    1. Employee submits a leave request.

    2. The selected staff member reviews and approves or rejects the request.

    3. Employee is notified of the decision.