Manually Reconciling Invoices

  • MypcorpMypcorp

There are four ways to reconcile invoices in GENIUS:

Automatic Reconciliation via Remittance Advice

  • Upload the remittance advice from NDIA to automatically reconcile GENIUS invoices that were uploaded in bulk.

Manual Upload of Remittance Template

If no remittance advice is provided by NDIA:

  • Download the remittance template (GENERATE REPORT > Download .csv template).

  • Complete the template with the required details.

  • Upload it under NDIA Reconciliation Report in the Generate Report pop-up.

Reconcile ‘NDIA Claimed + Gap’ Invoices

  • Mark as NDIA Reconciled using Write Off Invoice Gap (only if the gap payment is to be written off).

    • This reconciles only the amount actually paid by NDIA.

    • Example: If NDIA pays $50 on a $100 invoice, it will be marked NDIA Reconciled with a $50 payment.

Resubmitting the gap:

  • You can resubmit either the full amount or only the gap amount.

  • Before resubmitting, confirm reconciliation using a remittance file.

  • If resubmitting the full amount, you can delete the original invoice.

  • If resubmitting only the gap, do not delete the original invoice—use Write Off Invoice Gap instead.

Manually Reconciling ‘Approved’ Invoices

Applies to invoices that:

  • Were claimed directly from the NDIA portal.

  • Were paid outside GENIUS (by a client, plan manager, etc.).

Steps to reconcile manually:

  • Enable setting: GENIUS > Settings > Invoices + Claims > Allow manual reconciliation for approved invoices/claims.

  • Filter & select invoices, then click RECONCILE SELECTED.

  • Disable the setting once reconciliation is complete.