McKinney Vento, Migrant and Foster-PowerSchool

PowerSchool Tutorial: Enrollment Survey, Homeless, Foster, and Migrant Student Information

📝 Enrollment Survey Overview

The Enrollment Survey now includes:

• Home Language Survey (HLS)

• McKinney-Vento (Homeless)

• Foster

• Migrant

🧾 When to Use the Full Survey:

• Only if the student is enrolling for the first time in any South Carolina school.

• If a student is transferring from another SC district, do not include the Title III section (language questions).

🔁 Transferring Students:

• If no original Enrollment Survey (ES) is on file, the new district must request it.

• If the original HLS or ES is unavailable:

  • Make 3 varied attempts (phone, email, fax) to retrieve it.

  • After documented attempts and timeframes (30 days from start or 14 days from later enrollment), the district may complete a new Enrollment Survey.

📂 For Students Transferring After 2022-23 School Year:

• Districts should already have the original ES on file.

• Before 2022-23, older HLS forms may be present.

🔗 Enrollment Survey Forms & Guidance

🏚️ Homeless Students – McKinney-Vento Act

📖 Definition: Children lacking a fixed, regular, and adequate nighttime residence, including:

• Shared housing (doubled-up)

• Motels, shelters, or temporary residences

• Abandoned spaces, substandard housing, vehicles, campgrounds

• Unaccompanied youth

• Migratory children in these situations

📌 Educational Rights:
These students are entitled to services under the McKinney-Vento Homeless Assistance Act.

🖥️ PowerSchool Coding: Path:
Start Page > Search & Select Student > State/Province - SC > Homeless Student Information
Field:
S_SC_STU_X.Night_Residence #

🔗 More on McKinney-Vento

👨‍👩‍👧‍👦 Foster Students

📋 Foster Coding Process:

• SCDE provides monthly rosters through ADT.

• Information is sourced from DSS (Department of Social Services).

• Once a student is coded as foster, it remains for the full school year.

💰 Why It Matters:

• Impacts PIP (Pupils in Poverty) status

• Affects funding, reporting, and accountability

🖥️ PowerSchool Coding: Path:
Start Page > Search & Select Student > State/Province - SC > South Carolina Student Information
Field:
S_STU_X.Foster_Care = Y

🔗 More on Foster Care Education

🚜 Migrant Students

📖 Definition: A child is considered migratory if:

• They, their parent, or spouse has moved for temporary or seasonal agricultural/fishing work in the past 36 months.

• Movement includes crossing school district lines or a significant distance (20+ miles) in large districts.

🖥️ PowerSchool Coding: Search Field:
S_SC_STU_X.Migrant #

🔗 More on Migrant Education

Coding McKinney Vento, Multi-Lingual, Foster, and Migrant in PowerSchool:

Accurate and timely data entry in PowerSchool is essential to ensure appropriate support and services for students identified as Migrant, Foster, or Homeless (McKinney-Vento). These student populations are protected under federal and state education laws, and their coding in PowerSchool directly impacts reporting, funding, accountability, and access to vital resources.

This document is designed to serve as a practical reference for PowerSchool Administrators by highlighting the specific PowerSchool fields used to track and support these students.

Proper coding not only supports compliance but also ensures our students receive the services and advocacy they need to succeed. Please use this document as a guide to maintaining data integrity and supporting equity in education for all.