Public Holidays Settings

Purpose: The Public Holidays settings in Time & Attendance allow organisations to define and manage public holiday schedules for accurate payroll processing and compliance. These settings ensure staff are paid the correct rates and shifts are flagged appropriately during public holidays.

Key Features

Customisable Public Holiday List:

• Add public holidays specific to national, state, or regional calendars.

• Set recurring or one-time holidays.

Exemptions from Standard Rates:

• Mark holidays that should not trigger additional pay rates (e.g., organisational events).

Location-Based Public Holidays:

• Assign holidays based on the staff member’s location.

How to Configure Public Holiday Settings

Accessing Public Holiday Settings:

• Navigate to Time & Attendance > Settings from the side navigation menu.

• Select Public Holidays.

Step-by-Step Instructions

• Create a New Public Holiday:

  • Select Create.

  • Enter the following details:

    • Name: Name of the public holiday (e.g., ‘Christmas Day’).

    • Start Date and Time: Specify when the holiday begins.

    • End Date and Time: Specify when the holiday ends.

    • Recurring Holiday: Toggle on if the holiday repeats annually.

    • Exempt from Standard Rates: Toggle on if this holiday should not trigger additional rates.

    • Region: Choose the applicable region:

      • National (applies to all staff).

      • State-specific.

      • Based on staff location in ARM.

  • Select Save.

• Edit an Existing Public Holiday:

  • Locate the public holiday in the list.

  • Select Edit.

  • Update the details as needed (e.g., date, time, or recurrence).

  • Select Save.

• Delete a Public Holiday:

  • Locate the public holiday in the list.

  • Select Delete.

  • Confirm the deletion.

  • Select Save.

• Assign Holidays to Staff Locations:

  • Use the CRM Staff Location option to automatically apply holidays based on staff location.

  • Example:

    • Staff in Queensland have ‘Queensland Day’ applied.

    • Staff in Victoria do not see this holiday in their roster.

Practical Applications

• Shift Flagging:

  • Shifts scheduled on public holidays are automatically flagged.

  • Staff assigned to these shifts can be paid at higher rates as defined in Pay Rates Settings.

• Overtime Calculation:

  • Overtime rules can incorporate public holidays, ensuring accurate payroll for extended hours.

• Regional Compliance:

  • Automatically apply correct public holiday rules based on staff location, reducing manual errors.

Warnings and Best Practices

• Holiday Recurrence:

  • Use the recurrence setting for annual holidays to avoid re-entry each year.

• Exemptions:

  • Be cautious when marking holidays as exempt from standard rates to prevent pay discrepancies.

• Cross-Region Staff:

  • For staff working across multiple regions, ensure the correct holiday rules are applied.

Troubleshooting

• Issue: Public holiday not appearing in rosters.

  • Solution: Verify the holiday is assigned to the correct region or staff location.

• Issue: Incorrect pay rates for public holiday shifts.

  • Solution: Check Pay Rates Settings and ensure public holiday rates are defined.

• Issue: Staff not flagged for public holiday shifts.

  • Solution: Confirm the holiday overlaps with the shift schedule and applies to the staff location.