Setting Up Permissions and Access

  • MypcorpMypcorp

Managing permissions in MYP Time & Attendance is crucial for ensuring staff have appropriate access levels while safeguarding sensitive information. This guide provides detailed recommendations for setting up permissions, creating roster management teams, and applying these permissions efficiently to support smooth operations in the NDIS, aged care, and allied health sectors.

Setting Up a Roster Manager Team

To streamline rostering and improve efficiency:

  • Create a Roster Manager Team: Assign staff at the team level.

  • Apply Team to Rosters: Link rosters to the Roster Manager Team rather than individual staff members.

  • Simplify Staff Changes: When a staff member leaves, remove them from the team instead of editing each roster manually. Similarly, adding a new team member automatically updates their access across all rosters.

How Permissions Align with Roles

  • Roster Managers

    • Full access to create, edit, and manage rosters.

    • Permissions to view and address shift warnings.

    • Ability to manage staff availability and leave calendars for their teams.

  • Support Staff

    • Access to their own shifts through the myShifts page.

    • Limited permissions to update attendance, check-in/out, and view assigned tasks.

  • Administrators

    • Full access to Time & Attendance settings, permissions management, and global roster configurations.

    • Capability to integrate payroll systems and generate detailed reports for compliance and operations.

Best Practices for Managing Permissions

  • Use Team-Based PermissionsApply permissions to teams (e.g., Roster Managers) instead of individual staff members to simplify access management.

  • Regularly Audit PermissionsPeriodically review permissions to ensure they align with organisational changes or evolving staff roles.

  • Leverage Default RecommendationsStart with MYP's suggested permissions as a baseline and customise them to fit your organisation's structure.

  • Provide Training for Champions and ManagersEnsure key personnel are equipped to update permissions and address common access issues efficiently.

Permissions by Role in Time & Attendance