Setting Up Training and Certification Preferences

  • MypcorpMypcorp

The Qualifications, Certifications, and Training function in HR allows organisations to manage compliance, professional development, and employee training efficiently. This system integrates reminders, notifications, and tracking to ensure employees maintain required certifications and licenses while advancing their skills.

Categories

  • Categories Overview

    • Organise certifications, licenses, and training into specific categories for easy management.

    • Example category: Induction and Compliance.

  • Manage Categories

    • Add, edit, or delete categories as organisational needs evolve.

    • Export or import training types to streamline setup or updates across systems.

Certifications and Licenses

  • Details and Reminders

    • Each certification or license is assigned an expiry date and reminder schedule.

    • Example certifications include:

      • Blue Card: Reminder 14 days before expiry.

      • Drivers License: Reminder 10 days before expiry.

      • National Police Check: Reminder 45 days before expiry.

      • NDIS Worker Screening Check: Reminder 30 days before expiry.

  • Notification Settings

    • Assign recipients for reminders (e.g., Staff Member, Direct Managers, Executive Managers).

    • Configure follow-up notifications for specific days after expiry.

  • Archiving

    • Certifications in use cannot be archived but can be edited to reflect updated requirements or schedules.

Training

  • Training Types

    • Manage existing training programs and add new ones as required.

    • Example training types include:

      • Seizure Management: Reminder 15 days before expiry.

      • First Aid: Reminder 30 days before expiry.

      • Cultural Sensitivity and Inclusion: Reminder 7 days before expiry.

  • Notification Settings

    • Customise reminders for training expiry and follow-ups.

    • Assign reminders to staff members, direct managers, or executive managers.

  • Archiving Training Types

    • Deactivate outdated or no longer relevant training types to maintain an up-to-date list.

Qualifications and Education

  • CPD (Continuing Professional Development) Requirements

    • Enable or disable CPD tracking for specific qualifications.

    • Example: CPD Points Required and CPD Points Period can be configured for each qualification.

  • Qualification Examples

    • Bachelor's Degrees, Diplomas, or specific NDIS-related qualifications with CPD tracking requirements.

Key Features

  • Reminders and Notifications

    • Automatic reminders before expiry (customisable for each certification, license, or training).

    • Follow-up notifications for overdue certifications or training sessions.

  • Customisable Expiry Settings

    • Define expiry timelines and recipients of reminders for each qualification, certification, or training type.

  • Comprehensive Tracking

    • Centralise all employee certifications, licenses, and training records.

    • Export training data for audits or compliance reviews.

Best Practices

  • Category Management: Use categories like Induction and Compliance to group related certifications or training for better organisation.

  • Notification Timeliness: Set reminders well in advance of expiry to avoid lapses in compliance.

  • CPD Tracking: Enable CPD tracking to ensure employees meet ongoing development requirements.

  • Regular Updates: Review and archive outdated training types and certifications to maintain relevance.