Sleepover Shifts Settings

Purpose: The Sleepover Shifts feature in Time & Attendance allows organisations to configure overnight shift parameters, ensuring fair compensation for staff and compliance with organisational policies. These settings cover the allocation of sleepover allowances, handling sleep disturbances, and customising sleepover periods.

Key Features and Configurations

Define Sleepover Hours

• Set sleepover hours between X and Y:

  • Specify the standard time range for sleepover shifts.

  • Example: 10:00 PM to 6:00 AM for an 8-hour sleepover period.

  • Purpose: Establishes consistent parameters for sleepover shifts.

Sleepover Allowance

• Fixed Amount (Static Dollar Value):

  • Assign a flat-rate allowance for staff working sleepover shifts.

  • Example: $1 per shift as compensation.

• Allowance Category:

  • Assign the sleepover allowance to a predefined category (e.g., ‘Sleepover’).

Sleep Disturbance

• Assign Sleep Disturbance Hours:

  • Choose how to allocate compensation for sleep disturbances:

    • Allowance: Compensate staff with a flat-rate allowance.

    • Cost Allocation: Adjust cost allocation for specific clients or services.

• Minimum Chargeable Sleep Disturbance Hours:

  • Set the minimum duration of a disturbance that qualifies for compensation.

  • Example: 0.25 hours (15 minutes).

  • Purpose: Ensures staff are compensated for interruptions during their sleepover shift.

• Allowance Category for Sleep Disturbance:

  • Assign the sleep disturbance to a predefined allowance category (e.g., ‘Sleepover’).

Custom Sleepover Periods

• Purpose:

  • Customise sleepover periods to meet the needs of specific rosters or locations.

• Examples of Custom Sleepover Periods:

  • House 1: 10:00 PM to 6:00 AM.

  • Weekday Sleepover: 8:00 PM to 4:00 AM.

How to Configure Sleepover Shifts

Accessing Sleepover Shifts Settings:

• Navigate to Time & Attendance > Settings from the side navigation menu.

• Select Sleepover Shifts.

Step-by-Step Instructions

• Define Sleepover Hours:

  • Set the standard sleepover hours (e.g., 10:00 PM to 6:00 AM).

  • Save the settings.

• Configure Sleepover Allowance:

  • Select Fixed Amount and enter the dollar value.

  • Assign the allowance to a category (e.g., Sleepover).

  • Save the settings.

• Set Sleep Disturbance Parameters:

  • Assign sleep disturbance hours to either Allowance or Cost Allocation.

  • Enter the Minimum Chargeable Hours (e.g., 0.25 hours).

  • Assign the disturbance to an allowance category (e.g., Sleepover).

  • Save the settings.

• Create Custom Sleepover Periods:

  • Select Create.

  • Enter a Name (e.g., ‘House 2’).

  • Define the Start Time and End Time.

  • Save the custom sleepover period.

• Edit or Delete Custom Sleepover Periods:

  • To edit, select Edit next to the custom period name, make changes, and save.

  • To delete, select Archive next to the custom period name.

Practical Applications

• Fair Compensation:

  • Automatically calculate allowances for staff based on pre-configured sleepover hours and disturbances.

• Custom Scheduling:

  • Adapt sleepover settings for specific houses, programs, or shifts with unique requirements.

• Accurate Billing:

  • Use sleep disturbance settings to allocate costs directly to clients or services when applicable.

Warnings and Best Practices

• Define Clear Parameters:

  • Ensure sleepover hours align with staff contracts and organisational policies.

• Monitor Sleep Disturbances:

  • Regularly review disturbance entries to prevent errors or disputes.

• Custom Periods:

  • Update custom sleepover periods as organisational needs change.

Troubleshooting

• Issue: Staff not compensated for sleepover shifts.

  • Solution: Verify that the sleepover allowance and hours are configured correctly.

• Issue: Sleep disturbances not reflected in allowances.

  • Solution: Ensure the disturbance category is assigned and meets the minimum chargeable hours.

• Issue: Incorrect custom sleepover periods.

  • Solution: Review and update custom periods to match shift requirements.