Storing Grades by Quarter, Semester, and Final Year

Storing Grades at the End of Each Quarter and Final Year in PowerSchool

At the end of each grading period (quarter or semester) and at the end of the academic year, grades must be stored to ensure accurate records. Below is a quick overview of the process:

1. Prepare Grades for Storage

   • Verify all assignments and assessments are graded.

   • Ensure grades align with the correct categories and weightings (e.g., tests, quizzes, participation).

   • Resolve any incomplete or missing grades before finalization.

2. Quarter-End Grade Storage

   • Navigate to System > Permanently Store Grades.

   • Select the term (e.g., Quarter 1, Quarter 2) and the appropriate grade levels.

   • Confirm any grade calculation formulas (e.g., averages or weighted grades) are correct.

   • Review stored grades for errors or inconsistencies.

3. Final Year-End Storage

   • Follow the same steps as above but select the Final Grade Storage option.

   • Store final averages (combining quarter/semester grades) for the full academic year.

   • Double-check for any override or adjusted grades to ensure accuracy.

Please follow the following information to secure the most accurate data for your student's grades.

Verifying grades before, "Storing Grades."

Admin users should do the following:

1. On the start page, choose School under Setup in the main menu.

2. The School Setup page appears.

3. Under Grading, click PowerTeacher Pro Settings.

4. The PowerTeacher Pro Settings page appears.

5. Under Completed Grades, click Section Readiness.

6. The Section Readiness page appears with the list of teachers, their courses, and final grade verification status.

7. To limit the entries that appear, enter filter criteria. Click + to add filter options.

8. To remove a filter option, click - next to the filter.

9. When the filter options are complete, click Apply.

10. To re-sort the report results, click the column heading

Teacher users should do the following:

1. Choose the class from the Class Selector.

2. Choose the reporting term from the Term Selector.

3. On the bottom of the Traditional Grades, Standards Grades, or Comment Verification pages, click Final Grade Status.

4. In the dialog, select (term) Final Grades are Complete checkbox, and enter any comments in the field.

5. If not ready to verify the final grades for the class, leave the checkbox blank, and enter comments for the administrator in the Comment field.

6. Optional: include information on when you will have the final grades verified.

How to know that the process is complete, or the general action to take afterward.

Please comment directly on this article to request clarification on the content or provide a workaround or troubleshooting steps not listed in the article. If you have a question or are experiencing any issues around this topic, please post in the appropriate product-specific forum for assistance.

Recommended Action: Locking the Gradebook before Storing Grades in PowerSchool.

Storing Grades for Q1:

Storing Grades for Q2, Semester 1, and Final grades for Semester 1 Courses:

Storing Grades for Q3:

Storing Grades, for Q4, Semester 2, and all Final Grades:

*Optional: Class Roster (PDF) Report 

The Class Roster (PDF) report in PowerSchool queries both current grades and historical grades (only those grades that are tied to the class that the grades are being printed for, if the there is no associated section to the historical grade, then it will not be printed*).  After storing grades, it is best to use historical data.

Details

 The following example creates a Class Roster report that will include data from the current term.

NOTE: Final grade/reporting term setup suppression affects the grades pulled on this report

Parameters: Teachers, Students, Periods

 Navigate to Reports then select Class Rosters (PDF).

1. Select the appropriate teacher(s).

2. Select the period(s) that you wish to report on by clicking on the proper period and day. Leave blank to run the report for all periods.

3. Select the students that you wish to run the report for. You can choose the students that are currently enrolled in the class, students enrolled on a specific day, or students that were enrolled within a specific date range.

4. Enter a heading font, indicate the size, line height and style of the font. Also indicate if you wish the heading to be printed by making a selection on the corresponding drop-down menu.

Heading & Roster Columns

1. Next, enter the Heading Text. The following example includes the teacher's name, course name, and expression.

2. Enter a roster font, indicate the size, line height and style of the font.

3. In the Roster Columns, enter either fields from the Students table or DATs (data access tags). For example to display the student's name, gender, historical Q1 grade and Q1 tardies:

   Notice that lastfirst and gender are fields, whereas historical and att are DATs (Data Access Tags). Also note that there are four sections to each line: field/code, title, column width, and alignment with each section separated by a backslash (\).

 Formatting

1. Rule width refers to the thickness of the grid lines on the roster.

2. Cell padding is the amount of empty space that surrounds the information inside each cell.

3. Indicate the page size by choosing from the corresponding drop-down menu. Enter a custom height and width if a custom page was selected.

4. Choose the margin size for the report.

5. Choose the orientation and/or reduction values for the print out.

6. Select watermark text and watermark mode if a water mark is desired on the report.

7. Indicate when you want to print this report.

8. Click Submit. The Report Queue page will load.

Example: