Welcome to generate.TAX | Scribe

    Welcome to generate.TAX

    generate.TAX is a tax suite that seamlessly connects to your accounting software and helps accountants and finance teams with statutory tax compliance obligations. The solutions currently focus on addressing the special needs of the EMEA region.

    The tool is currently in its BETA phase, which means that some interface screens are likely to change, and some functionality might be fine-tuned based on user feedback.

    The following solutions are available:

    • VAT return for Malta, Cyprus, UAE and the Isle of Man

    • VAT recapitulative statement / VIES check for Malta and Cyprus

    • Invoice VIES checker (Coming soon)

    If you have any feedback or need further assistance, feel free to reach out to the support team on email [email protected].

    This step-by-step guide will help you set up and configure your generate.TAX account as your trusted tax companion.

    Create an account

    You first need to create an account with generate.TAX to get started - you may sign up with your email address - here's how:

    Sign up for a new account with your email

    For additional security, we recommend setting up and enabling 2 factor authentication (2FA) when using your username and password.

    Enable 2-factor authentication for additional security

    You may also sign up using Single Sign On (SSO).

    Sign up for a new account with your Xero account

    Connect an entity

    To start using generate.TAX, follow this guide for instructions on how to connect to your Xero organisations:

    Connect a Xero organisation to your account

    Repeat the process to connect all the organisations within your practice or group of companies. You can now use the solutions provided by generate.TAX on your connected organisations.

    ⚠️ Currently, generate.TAX only supports Xero cloud accounting. We are currently working on supporting Quickbooks Online. Additional cloud accounting software will be added to this list.

    Invite a user

    An organisation connected to generate.TAX may be shared with other users including your team or client. Various user specific permissions allow further control on what and with whom the  information can be shared.

    This section explains how to invite a new user, manage users and assign permissions.

    Add a user and manage permissions

    Using the VAT return

    generate.TAX addresses the gap in cloud accounting software by providing a solution for generating VAT returns when a local option is not available. We retrieve data from your accounting software and use your tax rate mapping to extract and organize all transactions into the appropriate tax return boxes.

    Map your tax rates

    The tax return is generated based on the tax rates in your accounting software. To ensure smooth operation, you need to perform a one-time exercise to map the existing tax rates in your accounting software to the appropriate boxes in the VAT return. Additionally, we gather other critical information to help you stay on top of VAT return deadlines.

    Here's how:

    Mapping of tax returns

    Generate and view returns

    Once the mapping is completed, you may begin the process of generating the VAT returns for your country. A return can be refreshed, saved, locked, and eventually submitted to the authorities (functionality varies depending on the country). A full activity report with notes is available for each created return.

    Here are some guides on the different steps:

    Generate new and view existing returnsUsing the generate.TAX workflowReview and edit transactions

    Using the VAT recapitulative statement

    You must complete a recapitulative statement to report your sales to customers in other EU countries. The requirement to file a recapitulative statement is part of the VAT control system within the EU, which monitors commercial operations involving goods and services.

    The statement must be filed

    • When you have sold goods, i.e. carried out an intra-Community supply, and transferred your own goods in such a way that it is treatable as an intra-Community supply

    • When you have been the second seller in a triangulation scheme

    • When you have sold services in a VAT scheme where the buyer must pay VAT in another EU country

    Map your goods and services

    In order for generate.TAX to create the VIES recap statement, the tax rates used for goods, services and triangular trade needs to be mapped.

    Generate the VIES recap statement

    Once the mapping is completed, you may generate the statement. A VAT number VIES check will be carried out on suppliers indicating whether or not each supplier has provided  a valid EU VAT number. The VAT number will also be extracted from the accounting software and so it is important that this information is obtained and maintained in your accounting software.

    Here are the steps to map, view, and export the VIES recapitulative statement:

    How to generate a VAT Recapitulative Statement / VIES
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