R43-273. Transfers and Withdrawals: Each student transferring or withdrawing shall be given a form showing name, date of birth, grade placement, and attendance record to present to the appropriate school official where he or she is enrolling. Appropriate additional data shall be furnished by the sending school when requested in writing by the receiving school, as soon as possible, but no later than ten business days upon receiving the written request, excluding weekends and recognized state holidays. Disclaimer: Be professional and courtesy to all schools requesting student records and the time it takes for you to send the student records to the receiving school.
Kindergarten; Grades 1–6; 7–8: A school must transfer a student’s disciplinary record of suspensions and expulsions to the public or private school to which the student is transferring when requested in writing by the receiving school, as soon as possible, but no later than ten business days upon receiving the written request, excluding weekends and recognized state holidays. Schools may not withhold the transfer of records to a public or private school for fees owed by the student
Schools must transfer requested records (including attendance and disciplinary data) within 10 business days.
No withholding records due to fees owed.
Keep a permanent record at the school of origin.
Have parent/guardian complete a Withdrawal Form.
Print current transcript, progress report/report card, and attendance data.
Go to:Student Profile > Courses & Programs > Modify Schedule > Drop All
Drop student from all current course enrollments.
Go to: Student Profile > School Enrollment > Enrollment History
Select Current Entry Date, or Entry Code.
Edit the Exit Date = Day after student’s last day in class.
Example: Last day in class is 5/22 → Exit date = 5/23
Click Drop Classes after confirming.
Go to:Student Profile > Compliance > EFA/EIA Classification Info > EFA or EIA History > Edit
Enter the Stop Date (same as Exit Date).
Click Submit.
Make sure no future attendance is scheduled.
Navigate to:School Enrollment > (Under the 'Transfers' Heading) Transfer Out Of School
Fill in:
Transfer Comment
Date of Transfer = same as Exit Date
Exit Code (based on reason for withdrawal)
For in-district transfers:
After going to "Transfers," Select:School Enrollment > "Transfer To Another School" > [Receiving In- District School Name]
Always close out EFA records before transferring.
Do not edit another school’s previous enrollment or EFA info.
Keep documentation for records requests or withdrawal forms.
If the student is transferring out of district, or no record request is received from another school. The student will stay at your school as “Inactive”
If a school is within your school's district and they send you a records request, do not hold student's record. Per the district, transfer the student to the requesting/receiving school within 3-Days of receiving the records request.
•No Show Student – This is a student that was expected to attend your school for the current school year and was not a student at the end of the previous school year, but never shows up.
•Returning Student No-Show: This student attended the school in the previous year, was enrolled on the last day of school before summer and was expected to return after summer but does not show up for the current school year.
•New Student No-Show: This student went through the school’s enrollment process as a new student, but never shows up. This student has no prior enrollment history at the school.
Mark absent with attendance codes.
After 3 unexcused absences, begin Truancy process (if applicable).
Truancy will only be implemented if the student attends schools at some point within the first 10-Days.
If the student never attended:
Remove all attendance
Set attendance to Present
Drop student from any scheduled courses.
Entry & Exit Dates = first scheduled school day
Exit Code = NS (No Show/Never Enrolled)
Exit Comment = "No Show"
Go to:
Student Profile > School Enrollment > Transfer Out Of School
Populate “No Show Reason” in:Student Profile > Compliance > SC Student Information
If student's destination is (W20) unknown:
Populate Dropout Reason
Set Dropout Date = First day of school
No Show student → populate “No Show Reason: Transferred”
Enter current date to process transfer immediately
After transfer, update Exit Date to first day of school
Mark absent first 10 days
On day 11, remove attendance & No Show
Track as possible dropout (grades 7–12)
Student remains enrolled
Record absences (excused/unexcused)
Follow Truancy procedures if necessary
Keep student enrolled
Record all absences
Do not remove attendance
Delete EFA record—No-Shows don’t need one.
Entry & Exit Dates must match
Do not edit previous school’s info