XERO Integration: Syncing Invoices

  • MypcorpMypcorp

Sync Invoices to XERO

  • Navigate to Funding.

  • Navigate to either the ‘INVOICE TO CLIENT/PLAN MANAGER’ or ‘INVOICE TO NDIA’ panel.

  • Select the invoice(s) you want to sync.

  • Click ‘SYNC SELECTED’.

  • Choose the relevant accounting package (e.g., XERO).

  • Click ‘Confirm’.

Important Note:

  • Invoices in INVOICE TO NDIA panel are synced from NDIA Reconciled status, it is recommended that Invoices from the INVOICE TO CILENT/PLAN MANAGER are synced from the sent status.

  • You will receive an email notification summarising export successes and failures. Successful exports will show the XERO Account Number and sync date in the Funding column.

  • Invoices can be synced multiple times. To avoid duplication, limit access to the integration link and establish a documented organisational process.

Check Sync Results in XERO

All synced invoices will appear in the Awaiting Payment tab in XERO.

Invoice Details in XERO:

  • To: Determined by client setup in Funding.

    • The recipient's name depends on plan management, representation, and Funding settings.

    • Setting the Funding > Settings > Invoices + Claims > Accounting package invoice name sync options to the selection ‘Sync to custom name based on invoice type + plan management type will impact the contact name associated to the invoice as follows:

  • To sync all invoices in the client name keep the selection as ‘Sync client name only’

  • Date: Reflects the sale approval date in Funding, not the payment receipt date. This ensures accurate sales recognition.

  • Due Date: Defined by the Funding > Invoices + claims > due date period settings in MYP.

  • Invoice Number: MYP recommends that you set the Funding > Invoices + claims > Retain GENIUS invoice # when pushing to third party accounting package to ‘Yes’.  Enabling this setting will ensure you can easily reconcile your invoices in the MYP platform once paid in Xero.

  • Reference: Displays as REF_Funding contact name_INV_MYP invoice number from Funding.

  • Item: Shows the item code and description from XERO's inventory account.

  • Description: Includes the descriptive item from the Funding price book and service date. (NDIS codes are not quoted).

  • Account: The P&L account assigned in XERO’s Product and services item.

When the invoice is synced this will:

  • Post the invoice amounts to the P&L.

  • Create a debtor entry in the contact name based on your Funding settings.

Sync Reconciled/Gap Invoices

When syncing reconciled or gap invoices, the amount reflects what was received from NDIA, not the original invoice amount. This enables re-submission of unpaid gaps.

Example:

  • Original invoice amount: $227.53

  • Amount received: $117.04

  • XERO will reflect two line items of $117.04.

This process ensures transparency and allows for accurate reconciliation and reclaims.