Accept or Reject a Supplier Order | Scribe

    Accept or Reject a Supplier Order

    • Lucy Sonner |
    • 0 step |
    • 40 seconds
      Navigate to Synbiotix
      Enter your username and password
      Select NCIS
      NCIS is called "Production Management" in some systems but the functionality is the same
      Click "Accept Purchase Orders"
      Click "Accept Delivery"
      If there are outstanding edits to the order which haven't been finalised, you will see a warning message. Click "Continue"
      You will see the items and quantities ordered
      Enter the actual received quantity, if there is any discrepancy between what was ordered and what was delivered
      The order will update with any variance
      A green tick shows the quantity ordered was received in full. A red triangle shows that there's a difference between what was ordered and what was sent by the supplier.
      It's important to record the received quantity accurately. The purchase order will be updated with the quantities received and sent to the supplier, which will then generate the PO and process the invoice for payment. If the quantities aren't updated correctly, the payment process will be affected.
      Enter the supplier invoice number
      Enter a comment, if required

      Accept the Delivery

      To accept the delivery, click "Accept Delivery"
      If you have reported any discrepancies in the order, you will be asked if you are expecting the missing items on a future delivery. Select "YES" or "NO"
      If you choose "YES", you will need to complete Steps 15 - 17 at a later date
      You will see a summary of the delivery.
      The order will be updated and sent to the supplier for invoicing and payment
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