Accept or Reject a PECOS Supplier Order
- Lucy Sonner |
- 17 steps |
- 40 seconds
1
Navigate to Synbiotix
2
Enter your username and password
3
Select NCIS
NCIS is called "Production Management" in some systems but the functionality is the same
4
Click "Accept Purchase Orders"
5
Click "Accept Delivery"
If there are outstanding edits to the order which haven't been finalised, you will see a warning message.
Click "Continue"
6
You will see the items and quantities ordered
7
Enter the actual received quantity, if there is any discrepancy between what was ordered and what was delivered
8
The order will update with any variance
A green tick shows the quantity ordered was received in full.
A red triangle shows that there's a difference between what was ordered and what was sent by the supplier.
It's important to record the received quantity accurately. The purchase order will be updated with the quantities received and sent to PECOS, which will then generate the PO and process the invoice for payment. If the quantities aren't updated correctly, the payment process will be affected.
9
Enter the supplier invoice number
10
Enter a comment, if required
Accept the Delivery
11
To accept the delivery, click "Accept Delivery"
12
If you have reported any discrepancies in the order, you will be asked if you are expecting the missing items on a future delivery.
Select "YES" or "NO"
If you choose "YES", you will need to complete Steps 15 - 17 at a later date
13
You will see a summary of the delivery.
The order will be updated and sent to PECOS, where it will be processed and paid. You won't need to contact Procurement to inform them of any discrepancies.