Accounts Payable (A/P) Cutover Bills

This procedure is designed to guide you through the process of creating cutover bills for Accounts Payable (A/P) during the cutover period. To begin, you will need to generate an Accounts Payable detail report from your current accounting system, covering all transactions up to the designated cutover date.

14 steps
2 minutes

It is recommended to create an individual Bill for each item listed on the Accounts Payable detail report. However, if the AP detail report contains a large number of items, you may opt to create a single Bill for the total amount owed to each vendor.

Navigate to Brokerage Engine.

Click "Accounting" to navigate to the BE Accounting interface.

Click the "Quick Actions" menu.

Click the "New Bill" option.

Select the Vendor form the dropdown menu.

The Bill date will default to today's date. Use the small calendar icon to set the date of the Bill.

The Due date will default to today's date. Use the small calendar icon to set the due date of the Bill.

In the "Bill No." field enter the reference number for the Bill. It is recommended to add the word "Cutover" for easier identification.

Use the dropdown menu under the Account field to select "Opening Balance Equity".

There is no need to select the actual Expense Account when creating the Bill, as it has already been accounted for in the Cutover Journal Entry.

Under the "Description" field, type "Cutover Bill".

Type the Amount of the Bill on the field.

Select the corresponding Class using the dropdown menu.

Click the "Save" button.

Click "OK"