Add and Edit Rooms (xClean)
- Lucy Sonner |
- 30 steps |
- 2 minutes
If you would prefer to watch a video covering this process, please click here: [https://youtu.be/auatuBJ6lEA](https://youtu.be/auatuBJ6lEA)
1
Navigate to Synbiotix
2
Enter your username and password and click "Login"
3
Select Cleaning Standards
4
Click "Administration"
5
Click "Manage Locations"
6
Click down through the levels of your organisation's structure until you reach ward level
7
Select the ward
Make sure you Reschedule the ward after making any changes. This will ensure any changes pull through to the audit schedule (if any audits are outstanding). See how to do this in Step 29
Add a Room
8
Click "Add Area"
9
Enter the room name
10
Enter the room code, if required. This number is usually found on the door or door frame
11
Select the room type (functional risk) from FR1 to FR6
The system uses room functional risks to determine the audit frequency for the ward.
The frequencies are configurable, but by default are set to:\
FR1 - Weekly\
FR2 - Monthly\
FR3 - Bi-monthly (every 2 months)\
FR4 - Quarterly\
FR5 - Six-monthly\
FR6 - Yearly
This is in line with the recommendations in the National Standards for Healthcare Cleanliness 2021 by NHS England.
When using blended areas, the proportion of rooms in each risk category within a ward will determine the overall ward functional risk (e.g: if ten rooms are in FR2, five in FR3, and one in FR4, the rating for the would be FR2 blended). The audit frequency for blended areas is the same as above.
The Active status of a new room will be set to "Yes" by default. Inactive rooms will not be visible within the system
12
Click "Save"
Bulk Upload Rooms
Use the bulk upload function to add multiple rooms at once
13
Click "Download Area Template"
