Approver | Scribe

    Approver

    • Kristin Coombs |
    • 4 steps |
    • 10 seconds

      In Oncore

      1
      Log into OnCore, review the OnCore calendar for the visit, and confirm the visit was marked **Occurred**.
      2
      Review the [ClinCard Participant Payment Tip Sheet for Approvers](https://articulateusercontent.com/rise/courses/H_qUjrs6HxKq1ulkcZ56ROEL648oxqHq/Gk6IyeR5nONzy3-X-Clincard%2520Participant%2520Payment%2520Approver%2520Tipsheet.pdf) for guidance.

      In the Duke ClinCard System

      3
      Log in to the Duke ClinCard system at [www.clincard.com](http://www.clincard.com). Review and ensure accuracy of receipts for reimbursements.
      alert ordinal icon
      Review receipts thoroughly. Receipts must include the **Subject ID, Study ID**, and **Visit Name**. If a receipt is not provided, reach out to the Study Coordinator or CRC for a copy of the receipt. Reimbursements without a receipt, will be considered a taxable payment.
      information ordinal icon
      The IRB Personal Data Disclosure Form is no longer required for the Duke ClinCard.
      4
      Approve or deny payments.
      information ordinal icon
      The approval process should take no longer than 5-8 business days.
      information ordinal icon
      Please watch the **Approving a Payment Video** for a demonstration.