Asana Rules Advanced Options
This guide provides advanced options for using Asana rules. It includes step-by-step instructions for tasks such as automatically completing tasks when they reach a certain status, assigning tasks to coworkers when they are approved, setting due dates based on approval status changes, and assigning tasks to variable assignees.
Emily Kokol-Rivera
|
41 steps
|
3 minutes
Asana
Option 1- Completion Field Matches Task Completion Status
1
Within the project where you would like to add the rule, click "customize" in the upper right hand corner.
2
Click "rules"
3
Click "Add rule"
4
Click "create custom rule".
5
Within this project, completion in a field called "status". The trigger will be status being marked as completed. Click "status is changed".
6
Select "choose an option for status".
7
Click "Completed"
8
Click "Add action"
9
Click "Change completion status to…"
10
Click "Complete task"
11
Click "Create rule"
Option 2- Auto Assign a Task to a Coworker When a Task is Approved
12
Click "customize" in the upper right hand corner of the project.
13
Click "rules".
14
Click "Add rule"
15
Click "Approval stage is set → Set assignee"
16
Click "choose an option for approval stage" to select which stage of approval the assignee should be assigned at.
17
Click "Approved"
18
Click "Choose an assignee"