STN - Create Internship New Session Acceptance Email

This guide provides step-by-step instructions on how to create an internship new session acceptance email using HubSpot. It covers everything from cloning the previous email template to updating session details, acceptance pack links, fee amounts, and subject line.

Jennifer Miller
25 steps
3 minutes

HubSpot

Click "Marketing"

Click "Email"

Click "Internship Process" Tab (you can also navigate directly to it by clicking here: <https://app.hubspot.com/email/43906074/manage/state/19350343>)

Find the most recent "Internships Acceptance" Session email, hover over it, and Click "Clone"

Click "Automated"

Click the pencil icon to edit the session name in the email title + remove "(Clone)"

Update the first paragraph with the correct Internship Session name.

Update the "Click here" link with the new Acceptance Pack link you made for the new session (see below steps for how to get the link - it's suggested to open a new browser tab to navigate to get the link so you don't have to close out of the email you are making).

Get link to Acceptance Pack

Click "Library"

Click "Documents"

Click "Actions"

Click "Create link"

Click the "Who are you sending this to?" field and enter in the registar.hi@stn.global email address.

Click "Create link"

Click "Copy"

Navigate back to your Marketing email and click "Click here" under "Read Your Acceptance Pack". Edit the link with the new link you just copied.

Update the Mark Your Calendar dates with the correct dates for the session.

Confirm the acceptance fee amount is correct and the correct deposit link is on the "Pay Deposit Now" button.

Confirm the program fee amount is correct and the correct deposit link is on the "Pay Program Fee" button.

Click "Settings"

Update the Subject line of the email to include the new session date.

Click "Review and publish"

Click "Publish"

Click "I'll do this later"

STN - Create Internship New Session Acceptance Email

Jennifer Miller
25 steps
3 minutes

HubSpot

Click "Marketing"

Click "Email"

Click "Internship Process" Tab (you can also navigate directly to it by clicking here: <https://app.hubspot.com/email/43906074/manage/state/19350343>)

Find the most recent "Internships Acceptance" Session email, hover over it, and Click "Clone"

Click "Automated"

Click the pencil icon to edit the session name in the email title + remove "(Clone)"

Update the first paragraph with the correct Internship Session name.

Get link to Acceptance Pack

Click "Library"

Click "Documents"

Click "Actions"

Click "Create link"

Click the "Who are you sending this to?" field and enter in the registar.hi@stn.global email address.

Click "Create link"

Click "Copy"

Navigate back to your Marketing email and click "Click here" under "Read Your Acceptance Pack". Edit the link with the new link you just copied.

Update the Mark Your Calendar dates with the correct dates for the session.

Confirm the acceptance fee amount is correct and the correct deposit link is on the "Pay Deposit Now" button.

Confirm the program fee amount is correct and the correct deposit link is on the "Pay Program Fee" button.

Click "Settings"

Update the Subject line of the email to include the new session date.

Click "Review and publish"

Click "Publish"

Click "I'll do this later"