Close, Lock, and Unlock A Financial Period

As you learn new skills in Acumatica it is important to know your starting point. To complete this activity you will need to open up the Financial section you can do this by clicking "Finance"

Once the Finance workspace opens up your next step will be to click "Manage Financial Periods" * Tip this is usually under the Processes column.

Now that you are in the "Manage Financial Periods" workspace you can select an action to begin. In this case, we want to close a financial period. Click on the dropdown in the "Action" feild.

Select close from the dropdown.

The system will automatically populate any periods you have opened. Select the period you wish to close from the list provided. *Tip: If you do not see the period you want to close then you need to first open that financial period.

In this example, I would like to close all my financial periods so I will click on "PROCESS ALL". If you want to only close specific periods select them and then click on the "Process" button.

Allow the system to process your request. Once the popup reads " Processing Completed" you can click on the "Close" button.

Now, let's say you want to lock the financial periods you just closed. You will start back in the "Action" field. Noticing a pattern yet? Once a period is locked only the individual with the security role " Financial Supervisor" can unlock the period, thus undoing this action.

Select "Lock" from the dropdown list of actions.

Note that only periods you have closed will populate. If you do not see the period that you would like to lock listed you must go back and ensure it has been closed. In this example, I will select "Adjustment Period". Be sure to only select the periods you would like to lock.

Click "PROCESS"

Allow the system to process your request. Once the popup reads " Processing Completed" you can click on the "Close" button.

Now let's say you need to unlock a financial period. This action is not available to all users and will need to be completed by your systems Financial Supervisor. Start by clicking the dropdown in the "Action" field.

Select "Unlock" from the dropdown.

Select the period(s) you wish to unlock.

Click "PROCESS"

Allow the system to process your request. Once the popup reads " Processing Completed" you can click on the "Close" button.