Completing a Goods Receipt Using SAP Transaction MIGO_GR | Scribe

    Completing a Goods Receipt Using SAP Transaction MIGO_GR

    • Gwen Hall-DiFabio |
    • 22 steps |
    • 2 minutes

      Completing the Goods Receipt

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      Click [here](https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=60a2386f-99d1-4b8d-97dc-b173000ec551) to watch this 2-minute and 13-second demo on Completing a Goods Receipt using MIGO_GR.
      1
      Enter **MIGO_GR** in the **Command Field** or use the SAP Tree to find the transaction.
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      In the transaction, confirm **Goods Receipt** and **Purchase Order** display or change to these options using the dropdown menus. Enter the **Purchase Order Number**.
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      With the **Purchase Order Numbe**r complete, you may choose to enter a specific **Item Number** and pull only that line. In most instances, leave this blank to pull all items with outstanding goods receipts.
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      Please note: Remove **Plant** information if populated. This field should be blank.
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      Enter or confirm that **101**, the movement type SAP associated with receiving items, is in the **GR goods receipt** field. This "sticky" SAP field will save what you previously used.
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      Select **Execute** to pull the outstanding purchase order quantity.
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      The MIGO_GR screen displays in two sections: **Header Data** and **Detail Data**. Use the **Folder** icon to display or close each section. You can complete the goods receipt in either section; however, for large purchase orders with many lines, it is easier to complete the receipt in the **Header Data** section, accessed via the top folder on the screen. If the **Detail Data** section is open (second folder), SAP will not allow you to complete the goods receipt in the **Header Data** section. This section will be "grayed out". The following steps outline how to complete goods receipt with the **Header Data** open and the **Detail Data** closed. The alternate method using the **Detail Data** section is outlined later in this document. This screenshot displays the view with the **Header Detail Open** and **Detail Data Closed.**
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      SAP returns purchase lines with outstanding quantity. With the **Header Data** section open. the **Qty in UnE** (Quantity in Unit of Entry) automatically displays the remaining quantity. From this view, check the box in the **Item OK** column and update the quantity if necessary.
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      For example, I have checked Item OK in this screenshot and left the quantity of 5.
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      In this screenshot, I have checked **Item Ok** and changed the quantity to 3 because I did not receive all the items. SAP leaves the outstanding quantity open, and anyone with access can complete the goods receipt when Duke gets the items.
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      SAP does allow users to over goods receipt items from Duke's material master. For example, if I received 8 boxes, although I only ordered 5 in the purchase order and wanted to keep all 8, if this is a material master item, I could enter 8 in this field.
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      If you do not check Item OK for a line, SAP does not include that line in the goods receipt posting. Take that action for multiple line purchase orders where you have not received some items. In the image below, the business unit did not receive any of the 12 items in line 1 but received both boxes in line 2. SAP will only post line 2 as complete.
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      Once you've entered the appropriate information for each line, select **Check** to confirm there are no errors.
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      If you select **Check**, a message box displays if you have errors. **Document OK** displays in the bottom left corner of the screen if you don't have errors. A **Status** column also displays with green indicators as shown in the screenshot.
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      Select **Post** to complete the goods receipt.

      Alternate Method of Completing Goods Receipt - Detail Data Screen Display Open

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      Click [here](https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=4cdf0365-6fad-4c30-901e-b17a00ed9e1c) to watch a 3-minute and 2-second video showing an Alternate Method of Completing Goods Receipt.
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      If the **Detail Data** section of your screen is open, you may not be able to select **Item Ok** when you first enter the transaction. This section can be opened or closed by selecting the **Open or Close Folder Icon** highlighted here. This view displays one line of the goods receipt at a time.
      If the **Detail Data** section of your screen is open, you may not be able to select **Item Ok** when you first enter the transaction. This section can be opened or closed by selecting the **Open or Close Folder Icon** highlighted here. This view displays one line of the goods receipt at a time.