Completing the New Vendor Registration as a Corporation or Complex Business Entity (US-Based) | Scribe

    Completing the New Vendor Registration as a Corporation or Complex Business Entity (US-Based)

    • 31 steps
    1
    Using the link provided in the registration email from PaymentWorks, navigate to the New Vendor Registration Form. You may need to login to your PaymentWorks account. Click [[NEXT]] at the bottom of the page. This will take you to the first page of the form where you will enter your Tax Information.
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    **PLEASE NOTE:** Based on how you respond to certain registration fields (ownership type, country of citizenship/organization, etc.), some questions and fields may differ.

    Tax Information

    2
    Select "**Corporation or other complex business entity**" from the available options.
    3
    If your business is based in the United States, make sure that option is selected for the "Country of Incorporation or Organization."
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    Foreign individuals and companies will have different options.
    4
    Next, enter your Business Legal Name, EIN, and Tax Classification. For the Tax Classification, your options are: - C Corporation - S Corporation - Partnership - Trust/Estate - LLC taxed as C Corporation - LLC taxed as S Corporation - LLC taxed as Partnership - Other
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    **Do not enter a Doing Business As (DBA) name in the Business Legal Name field**. The Company Information section includes a field for business, trade, or DBA name.
    5
    PaymentWorks can create an IRS form W-9 for you automatically. Some fields will be automatically checked/greyed out depending on your previous answers.
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    **A Note on Backup Withholding** Backup withholding requires a payer to withhold tax from payments not otherwise subject to withholding. You may be subject to backup withholding if you fail to provide a correct taxpayer identification number (TIN) when required or if you fail to report interest, dividend, or patronage dividend income. Visit <https://www.irs.gov/taxtopics/tc307> for more details on backup withholdings.
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    Alternatively, you may want to upload your own W-9 into Payment, particularly if you have any exemptions or specific signature requirements. When uploading documents, make sure the document is in one of the following file formats: .PDF, .PNG, .JPG, or .JPEG.
    6
    Determine whether your organization has been assigned a Data Universal Numbering System (DUNS) number or a Unique Entity ID (UEI) for federal business transactions. If unsure, check with your organization's finance or procurement department.
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    Companies engaging in federal contracts or grants, international trade, or SAM registration require a DUNS number or UEI.

    Company Information

    7
    Enter your business name/DBA, contact information, website, and and a brief description of the goods or services your business provides to customers.
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    This is where you will enter the name (i.e. business name or DBA) you would like to appear on payment remittance.
    8
    Once you have filled out all of your tax and business information, click the [[Next]] button at the bottom of the page.

    Address Information

    9
    For **Primary Address**, enter the address to which you want any tax-related information sent (e.g., Form 1099). This address should correspond to the address used on your tax filings.
    10
    For **Remittance Address**, enter the address where the payment should be mailed, if different from Primary Address. Otherwise, click the checkbox next to **Same as Primary Address**.