Completing the New Vendor Registration as an Individual, Sole Proprietorship, or Single-member LLC (US-Based) | Scribe

    Completing the New Vendor Registration as an Individual, Sole Proprietorship, or Single-member LLC (US-Based)

    • 31 steps
    • PaymentworksPaymentworks
    1
    Using the link provided in the registration email from PaymentWorks, navigate to the New Vendor Registration Form. You may need to login to your PaymentWorks account. Click [[NEXT]] at the bottom of the page. This will take you to the first page of the form where you will enter your Tax Information.
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    **PLEASE NOTE:** Based on how you respond to certain registration fields (ownership type, country of citizenship/organization, etc.), some questions and fields may differ.

    Tax Information

    2
    Select "**Individual, Sole Proprietorship, or Single-member LLC**" from the available options.
    3
    If you are a United States citizen or your single-member LLC is based in the United States, make sure that option is selected for the "Country of Citizenship."
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    Foreign individuals and companies will have different options.
    4
    Select your taxpayer identification number (TIN) type: - Social Security Number (SSN) - Employer Identification Number (EIN)
    5
    Depending on what option you select, you will be asked to enter your legal first name, legal last name, business legal name, SSN or EIN, and confirm your SSN or EIN.
    Depending on what option you select, you will be asked to enter your legal first name, legal last name, business legal name, SSN or EIN, and confirm your SSN or EIN.
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    The legal name must match the tax ID number, the name on the W9/W8 and needs to be the same name on the bank account.
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    **Do not enter a Doing Business As (DBA) name in the Legal Name field**. The Personal Information section includes a field for business, trade, or DBA name.
    6
    PaymentWorks can create an IRS form W-9 for you automatically. Some fields will be automatically checked/greyed out depending on your previous answers.
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    **A Note on Backup Withholding** Backup withholding requires a payer to withhold tax from payments not otherwise subject to withholding. You may be subject to backup withholding if you fail to provide a correct taxpayer identification number (TIN) when required or if you fail to report interest, dividend, or patronage dividend income. Visit <https://www.irs.gov/taxtopics/tc307> for more details on backup withholdings.
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    Alternatively, you may want to upload your own W-9 into PaymentWorks, particularly if you have any exemptions or specific signature requirements. When uploading documents, make sure the document is in one of the following file formats: .PDF, .PNG, .JPG, or .JPEG.

    Personal Information

    7
    Enter your business name, contact information, website, and a brief description of the goods or services your business provides to customers.
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    This is where you will enter the name (i.e. your name, business name, or DBA) for payment remittance.
    8
    Once you have filled out all of your tax and personal information, click the [[Next]] button at the bottom of the page.

    Address Information

    9
    For **Primary Address**, enter the address to which you want any tax-related information sent (e.g., Form 1099). This address should correspond to the address used on your tax filings.
    10
    For **Remittance Address**, enter the address for payment, if different from Primary Address. Otherwise, click the checkbox next to **Same as Primary Address**. Your Remittance Address should be where you would receive a check.