Create Recurring Additional Pay for Dual Employment Using PayPath

This guide provides step-by-step instructions to enter recurring additional pay for a salaried staff employee's dual employment Empl Record. Use this guide to create the recurring additional pay in UCPath using PayPath.

21 steps

The recurring additional pay must be entered on or after the Empl Record effective date and cannot be entered before the effective date.

Navigate to UCPath [https://ucpath.universityofcalifornia.edu](https://ucpath.universityofcalifornia.edu/home)

On the **Workforce Administration** homepage, click the **HR Tasks** tile.

Workforce Administration page with cursor drawing attention to the HR Tasks tile.

On the left navigation pane, expand the **PayPath/Additional Pay** folder.

HR Tasks tile with the cursor highlighting the PayPath/Additional Pay menu

Select the PayPath Actions option.

HR Tasks tile with the cursor highlighting the PayPath Actions option

PayPath Actions Page

Enter search criteria in one or more search fields. For the most accurate search results, use the **Empl ID** field. Optionally, use the **Empl Record** to ensure you select the dual employment job.

Click the **Search** button. **NOTE:** If more than one record appears in the search results, select the appropriate **Empl ID** and **Empl Record** for the dual employment job.

PayPath Actions page with the cursor drawing attention to the Search button.

HR Tasks Page

UCPath displays three tabs on the **HR Tasks** page. Do not make changes on the **Position Data** and **Job Data** tabs.

Click the **Additional Pay Data** tab.

HR Tasks page with the cursor drawing attention to the Additional Pay Data tab.

The fields for entry of additional pay appear in the **New Additional Pay** section on the left side of the page. If the employee already has additional pay, it appears in the **Current Additional Pay** section on the right side of the page. For this example, the employee does not have existing additional pay.

HR Tasks page with the cursor drawing attention to the New Additional Pay section.

In the **Earnings Code** field, type or select **DEE** for Dual Employment-Exempt. **NOTE:** This is the only earnings code to use for dual employment additional pay for salaried/monthly staff employee.

HR Tasks page with the cursor drawing attention to the Earnings Code field.

In the **Effective Date** field, type or select from the calendar icon the first day of the pay period in which the additional pay should begin. **NOTE:** The **Effective Date** defaults to today's date.

HR Tasks page with the cursor drawing attention to the Effective Date field.

In the **End Date** field, type or select from the calendar icon the date the additional pay should end.

HR Tasks page with the cursor drawing attention to the End Date field.

From the **Reason** list of values, select **New Additional Pay**.

HR Tasks page with the cursor drawing attention to the Reason field.

In the **Pay Period Amt** field, type the additional pay amount that should be paid to the employee per pay period.

HR Tasks page with the cursor drawing attention to the Pay Period Amt field.

Leave the **Goal Amount** field blank.

HR Tasks page with the cursor drawing attention to the Goal Amount field.

If appropriate, deselect the **Prorate Additional Pay** check box. **NOTE:** Proration may be necessary if the dual employment effective date starts or ends outside the first/last day of a pay period. For example, if a monthly employee started on December 15, the **Prorate Additional Pay** check box should be selected.

HR Tasks page with the cursor drawing attention to the Prorate Additional Pay check box.

In the **Applies To Pay Periods** section, accept the default selections. **NOTE:** UCPath automatically selects the **First** check box for salaried/monthly employees because they have only one pay period per month.

HR Tasks page with the cursor drawing attention to the First check box in the Applies to Pay Periods section.

If needed, click the **Upload \\ View Supporting Documents** link to attach a supporting document.

$HR Tasks page with the cursor drawing attention to the View \ Upload Supporting Documents link.$

In the **Initiator's Comments** field, enter specific details or explanation regarding the dual employment payment.

HR Tasks page with the cursor drawing attention to the Initiator's Comments field.

Click the **Save And Submit** button to initiate UCPath approval process.

HR Tasks page with the cursor drawing attention to the Save And Submit button.

The PayPath transaction is routed for approval in UCPath and the routing details appear at the bottom of the page.

HR Tasks page with the cursor drawing attention to the approval routing details section.