Create a Negotiation (BID) Response
Karen Binkley
28 steps
3 minutes
Oracle Cloud
Tip! You can use the menu on the left to quickly navigate to the various sections of this instruction document.
Tip! If this is your **first time** to use the Oracle platform to view or respond to a UT solicitation, view the **"Basic Navigation"** instructions, [https://scribehow.com/shared/Basic_Navigation_of_the_Oracle_Platform__PuyOZLuUTWmlpCYpBX_A4g.](https://scribehow.com/shared/Basic_Navigation_of_the_Oracle_Platform__PuyOZLuUTWmlpCYpBX_A4g)
LOG IN AND NAVIGATE TO ACTIVE UT SOLICITATIONS.
1
Use UT's supplier portal login screen to navigate to the Oracle platform, <https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal>.
2
Enter your username and password in the appropriate fields. Your username is your email address. Click "Next."
Tip! If this is your first time using the Oracle platform to respond to a UT solicitation, please complete the following steps. 1. Set your time zone, [https://scribehow.com/viewer/Set_Time_Zone_in_Oracle__HH6pZD3wSrSMFRTR2l-tLA.](https://scribehow.com/viewer/Set_Time_Zone_in_Oracle__HH6pZD3wSrSMFRTR2l-tLA) 2. Create a search to automatically display UT's solicitations, [https://scribehow.com/shared/Create_a_Search_to_Display_UT_Bids__I4k2FQrRTCO0WBrCw5dkog.](https://scribehow.com/shared/Create_a_Search_to_Display_UT_Bids__I4k2FQrRTCO0WBrCw5dkog)
**Alert!** **Do not use the back button in your internet browser while working in Oracle.** Use the icons in the upper right corner to navigate between screens.
3
Click on the "Supplier Portal" app button in the middle of the home screen.
Tip! In Oracle, solicitations (bids) are called "negotiations."
4
From the left panel, click "View Active Negotiations."
5
Locate the negotiation to which you wish to respond and click on the negotiation number. To view all UT solicitations, enter "BID%" in the negotiation search field and remove all values from the invitation received search field.
Tip! If a negotiation number is followed by a comma, the negotiation has been amended. The number after the comma tells how many times the negotiation has been amended. In the previous screenshot, "BID1000103,1" has been amended once.
PREVIEW THE NEGOTIATION
Tip! In Oracle, negotiations open to an "Overview" screen where you can use the table of contents on the left side of the screen to preview the negotiation details. To skip the overview screens, click "Create response" in the upper right corner.
6
Use the links in the "Table of Contents" to view the different sections of the solicitation overview. Click "Expand All" to display additional details.
CREATE A NEGOTIATION RESPONSE - Overview Screen
7
Click "Create Response" to navigate to the response screens.
8
Navigate through the "train stops" to create your response.
Tip! You can save an *in-progress negotiation response* and return to it later by clicking "Save" and selecting "Save and Close." Click this link to learn how to "Finish or Review a Saved Negotiation Response," [https://scribehow.com/shared/Finish_or_Revise_a_Negotiation_BID_Response__SL-3913KTSCxdggl5QqQ9A.](https://scribehow.com/shared/Finish_or_Revise_a_Negotiation_BID_Response__SL-3913KTSCxdggl5QqQ9A)
9
All fields on the response overview screen are ***optional*** unless otherwise noted in the instructions. You may enter a "Response Valid Until" date or "Notes to Buyer" if needed. The "Reference Number" field is for your internal use only - the buyer will not see the reference number.
CREATE A NEGOTIATION RESPONSE - Requirements Screen
10
Click "Next" or the circle above the word "Requirements" to navigate to the "Requirements" screen.
11
The first requirement will often instruct you to download the negotiation documents. To download documents, click the blue attachment link(s).
12
In the dialog box, click the blue attachment link again. If there are multiple documents, download each one.
13
Click "OK." Open the downloads folder on your device to open the document(s).
14
Continue to read and follow instructions for each requirement.
15
If a requirement instructs you to attach a document, check the radio button for the requirement, then click on the "+" to open the attachments dialog box.
16
Click the "+" button in the dialog box. Note that the "+" may appear to be grayed out, but it will work.
17
Click on "Choose File" and navigate to the document on your device.
18
After uploading the document, enter a brief description in the "Description" field.
19
Click "OK"
20
View the right side of your screen to see if there are additional requirements sections for the negotiation. If there are, use the right and left-facing arrows to navigate between sections until you have responded to all requirements.
Tip! If there are comment boxes on the Requirements screen, you must enter something in each one before you will be able to submit your response. For example, you may enter "see attached."
21
Click "Next" when you have responded to all requirements.
CREATE NEGOTATION RESPONSE - Lines Screen
Tip! Some negotiations may ask you to submit your cost response on a spreadsheet in the requirements section rather than entering costs on the lines screen. If you are responding to a negotiation that does not have a lines screen, skip to step 25.
22
Locate the description for each line item in the line items table.
23
Scroll to the right and enter your response price.
24
Click "Next" when you have entered your line responses.
CREATE NEGOTIATION RESPONSE - Review and Submit
25
On the "Review" screen, click on each of the tabs to review your response.
26
If you need to edit your response, use the "train stop" buttons at the top of the screen to navigate to the section you need to edit.
27
When you have finished reviewing and correcting your response, click "Submit."
28
Look for the confirmation message letting you know your response was created. Note the response number.
Create a Negotiation (BID) Response
Karen Binkley
28 steps
3 minutes
Oracle Cloud
Tip! You can use the menu on the left to quickly navigate to the various sections of this instruction document.
Tip! If this is your **first time** to use the Oracle platform to view or respond to a UT solicitation, view the **"Basic Navigation"** instructions, [https://scribehow.com/shared/Basic_Navigation_of_the_Oracle_Platform__PuyOZLuUTWmlpCYpBX_A4g.](https://scribehow.com/shared/Basic_Navigation_of_the_Oracle_Platform__PuyOZLuUTWmlpCYpBX_A4g)
LOG IN AND NAVIGATE TO ACTIVE UT SOLICITATIONS.
1
Use UT's supplier portal login screen to navigate to the Oracle platform, <https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal>.
2
Enter your username and password in the appropriate fields. Your username is your email address. Click "Next."
Tip! If this is your first time using the Oracle platform to respond to a UT solicitation, please complete the following steps. 1. Set your time zone, [https://scribehow.com/viewer/Set_Time_Zone_in_Oracle__HH6pZD3wSrSMFRTR2l-tLA.](https://scribehow.com/viewer/Set_Time_Zone_in_Oracle__HH6pZD3wSrSMFRTR2l-tLA) 2. Create a search to automatically display UT's solicitations, [https://scribehow.com/shared/Create_a_Search_to_Display_UT_Bids__I4k2FQrRTCO0WBrCw5dkog.](https://scribehow.com/shared/Create_a_Search_to_Display_UT_Bids__I4k2FQrRTCO0WBrCw5dkog)
**Alert!** **Do not use the back button in your internet browser while working in Oracle.** Use the icons in the upper right corner to navigate between screens.
3
Click on the "Supplier Portal" app button in the middle of the home screen.
Tip! In Oracle, solicitations (bids) are called "negotiations."
4
From the left panel, click "View Active Negotiations."
5
Locate the negotiation to which you wish to respond and click on the negotiation number. To view all UT solicitations, enter "BID%" in the negotiation search field and remove all values from the invitation received search field.
Tip! If a negotiation number is followed by a comma, the negotiation has been amended. The number after the comma tells how many times the negotiation has been amended. In the previous screenshot, "BID1000103,1" has been amended once.
PREVIEW THE NEGOTIATION
Tip! In Oracle, negotiations open to an "Overview" screen where you can use the table of contents on the left side of the screen to preview the negotiation details. To skip the overview screens, click "Create response" in the upper right corner.
6
Use the links in the "Table of Contents" to view the different sections of the solicitation overview. Click "Expand All" to display additional details.
CREATE A NEGOTIATION RESPONSE - Overview Screen
7
Click "Create Response" to navigate to the response screens.
8
Navigate through the "train stops" to create your response.
Tip! You can save an *in-progress negotiation response* and return to it later by clicking "Save" and selecting "Save and Close." Click this link to learn how to "Finish or Review a Saved Negotiation Response," [https://scribehow.com/shared/Finish_or_Revise_a_Negotiation_BID_Response__SL-3913KTSCxdggl5QqQ9A.](https://scribehow.com/shared/Finish_or_Revise_a_Negotiation_BID_Response__SL-3913KTSCxdggl5QqQ9A)
9
All fields on the response overview screen are ***optional*** unless otherwise noted in the instructions. You may enter a "Response Valid Until" date or "Notes to Buyer" if needed. The "Reference Number" field is for your internal use only - the buyer will not see the reference number.
CREATE A NEGOTIATION RESPONSE - Requirements Screen
10
Click "Next" or the circle above the word "Requirements" to navigate to the "Requirements" screen.
11
The first requirement will often instruct you to download the negotiation documents. To download documents, click the blue attachment link(s).
12
In the dialog box, click the blue attachment link again. If there are multiple documents, download each one.
13
Click "OK." Open the downloads folder on your device to open the document(s).
14
Continue to read and follow instructions for each requirement.
15
If a requirement instructs you to attach a document, check the radio button for the requirement, then click on the "+" to open the attachments dialog box.
16
Click the "+" button in the dialog box. Note that the "+" may appear to be grayed out, but it will work.
17
Click on "Choose File" and navigate to the document on your device.
18
After uploading the document, enter a brief description in the "Description" field.
19
Click "OK"
20
View the right side of your screen to see if there are additional requirements sections for the negotiation. If there are, use the right and left-facing arrows to navigate between sections until you have responded to all requirements.
Tip! If there are comment boxes on the Requirements screen, you must enter something in each one before you will be able to submit your response. For example, you may enter "see attached."
21
Click "Next" when you have responded to all requirements.
CREATE NEGOTATION RESPONSE - Lines Screen
Tip! Some negotiations may ask you to submit your cost response on a spreadsheet in the requirements section rather than entering costs on the lines screen. If you are responding to a negotiation that does not have a lines screen, skip to step 25.
22
Locate the description for each line item in the line items table.
23
Scroll to the right and enter your response price.
24
Click "Next" when you have entered your line responses.
CREATE NEGOTIATION RESPONSE - Review and Submit
25
On the "Review" screen, click on each of the tabs to review your response.
26
If you need to edit your response, use the "train stop" buttons at the top of the screen to navigate to the section you need to edit.
27
When you have finished reviewing and correcting your response, click "Submit."
28
Look for the confirmation message letting you know your response was created. Note the response number.
