Creating a shortID rule (Create Job Numbers)

Create the custom field - Job Number\ \ In **Asana**, Add a custom field to your project (text-type!)

Now you need to refresh your custom field data so that Flowsana recognizes the new custom field you just created. \ \ In the [Flowsana web portal](//www.flowsana.net), click the **WORKFLOWS** drop-down and select **NEW WORKFLOW**

Scroll down to the **Rule Workflow** section and click **Create.**

Scroll down to the bottom of the page and click **Go here to refresh data from Asana**.

Click **Refresh project custom fields**

Now we need to create the rule. \ \ Back in the [Flowsana web portal](//www.flowsana.net), click the **WORKFLOWS** drop-down and select **NEW WORKFLOW.**

Scroll down to **Rule Workflow** and Click **Create**

Select your project from the dropdown

Name your Rule.

Choose whether to trigger the rule on changes to: **Both top-level tasksand subtasks**, **Top-level tasks**, or **Subtasks**.

Choose whether to apply this rule's action(s) to: **The triggering task**, **Subtasks of the triggering task**, or **Parent task of the triggering task.**

Select your rule trigger. This will either be **Task is newly created** or **Task is a new form submission**.

Set the rule action. In this example, we use **Set Custom Field *Job Number* to...**

In the **\[Enter Value\]** field, use this [Variable Substitution](https://support.flowsana.net/help/variable-substitution-in-flowsana): **{task.ShortId}**

Click **Create Rule**