Navigate to [https://dte.coop/online/](https://dte.coop/online/)

Click "Board  BRD Volunteers
 
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Minute Keeper Procedure 

Prepare Minutes  

Choose applicable template for;   

ConFest Committee, Organising Co..."

 Board  BRD Volunteers
 
EMPTY

Minute Keeper Procedure 

Prepare Minutes  

Choose applicable template for;   

ConFest Committee, Organising Committee, Board, SGM, AGM  

Copy and paste agenda items from data.dte.org / dte.coop to template.  

Prioritise properly framed motions and business matters  before general discussions 

Fill in date of meeting  
Fill in dates of minutes to be ratified  
Register of who is eligible to vote  

During Meeting Note 

Time meeting started  
Chairperson and Minute Taker 
Register  attendees  
Confirmation of previous minutes  
Update Action Log  
Correspondence & payments 
Agenda Items   
Time meeting ended  

For Resolutions Record 

The Motion 
The Mover of the motion 
Seconded by 
Amendment to the motion (if required)  
Accepted / Not Accepted.  PBM passed by majority, PBC passed by consensus.   

If a vote has a close count, record the numbers of those for and against.  

After minutes are typed 

Upload draft copy to data.dte.org.au  & dte.coop. Email draft to David Cruise  

After minutes are ratified  

Adjust minute heading to Confirmed and record date when ratified.  
Upload draft copy to data.dte.org.au or dte.coop & email draft to David Cruise  

Etiquette  

It is disrespectful to correct the minute taker via shared email platforms.  Adjustments to minutes are to be done at the following meeting when being ratified.   
People who criticise the minutes and minute taker in an unconstructive manner are directed to type them next time.  

Dte Organising Committee

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