Enter Catastrophic Leave Takes in UCPath

This guide provides step-by-step instructions to enter Catastrophic Leave takes in UCPath.

17 steps

Catastrophic Leave is centrally managed by Campus Human Resources (CHR) and Health Human Resources (HHR). Approval is required prior to entering accrual adjustments in UCPath.

Only perform this procedure once you have verified the donated Catastrophic Leave hours have been added to the receiving employee's absence balance.

Navigate to UCPath[https://ucpath.universityofcalifornia.edu](https://ucpath.universityofcalifornia.edu/home)

On the **Workforce Administration** homepage, click the **Absence Administration** tile.

Workforce Administration page with cursor drawing attention to the Absence Administration tile.

On the navigation pane, select the **Manage Accruals/Balances** folder.

Absence Administration navigation page with the cursor drawing attention to the Manage Accruals/Balances folder.

Select the **Manage Accruals** page.

Absence Administration navigation page with the cursor drawing attention to the Manage Accruals page.

Click the **Add a New Value** button.

Manage Accruals page with the cursor drawing attention to the Add a New Value button.

Enter the applicable search criteria and click the **Add** button. - **Set ID**: LACMP or LAMED - **Department**: Enter the six-digit department code. - **Employee Classification**: Enter the Employee Classification number (e.g., 1 \[Contract\], 2 \[Career\]) or click the **Lookup** icon to select the appropriate classification.

Manage Accruals page with the cursor drawing attention to the Add button.

The employee list is restricted to only those employees matching the search values for Department and Employee Classification.

Enter the employee's EMPL ID or click the **Lookup** icon to select the appropriate employee.

Manage Accruals page with the cursor drawing attention to the Empl ID field.

If the employee does not appear on the list, verify you have chosen the correct Employee Classification and the employee is currently on Active payroll status (i.e., on a paid leave of absence).

Enter takes one day at a time in 8-hour increments, unless the employee has an alternate schedule. **NOTE:** You can enter up to 24 hours on one row if the **Begin Date** and **End Date** are the same.

In the **Begin Date** field, enter the first day of pay. **NOTE:** You can use historic *or* current pay period dates when entering the Catastrophic Leave takes.

Manage Accruals page with the cursor drawing attention to the Begin Date field.

In the **End Date** field, enter the same date as the **Begin Date** field.

Manage Accruals page with the cursor drawing attention to the End Date field.

Select the **Take** option from the **Adjustment/Payout/Take** drop-down menu.

Manage Accruals page with the cursor drawing attention to the Adjustment/Payout/Take field.

Enter or select the appropriate Earn Code for the Catastrophic Leave donation. - **VLC** (Exempt Hours Used): Use this code for Exempt employees who received donated vacation hours. - **VLN** (Non-exempt Hours Used): Use this code for Non-exempt employees who received donated vacation hours. **NOTE:** The Absence Element field value derives from the Earn Code and is automatically populated.

Manage Accruals page with the cursor drawing attention to the Earn Code field.

Enter the number of hours in the **Hours/Credits** field as a **positive** number. For most employees, enter 8. If the employee has an alternate schedule, enter the number of hours worked on a single day.

Manage Accruals page with the cursor drawing attention to the Hours/Credits field.

Enter details related to the adjustment in the **Comments** field. **NOTE:** Comments are required for Catastrophic Leave distributions.

Manage Accruals page with the cursor drawing attention to the Comments field.

If you are entering Catastrophic Leave distributions for more than one day, click the **Add (+)** icon to insert a new row and repeat steps 7-15 for each day the employee will receive pay using Catastrophic Leave.

Manage Accruals page with the cursor drawing attention to the Add icon.

Click the **Save** button when the distribution entry is complete.

Manage Accruals page with the cursor drawing attention to the Save button.

After clicking the **Save** button, the system checks for errors and sorts the rows in number order by EMPL ID.

Correct any errors and click the **Submit** button.

Manage Accruals page with the cursor drawing attention to the Submit button.

Refer to the [Catastrophic Leave in UCPath](https://scribehow.com/page/Untitled__CRDkiuDxSSGLH5pmV8I0Rg) page for additional information and links to step-by-step guides for entering Catastrophic Leave donations and returning unused hours.

Enter Catastrophic Leave Takes in UCPath

This guide provides step-by-step instructions to enter Catastrophic Leave takes in UCPath.

17 steps