Entertainment Expense Details

From the **Expense** tab, open the expense by clicking the box to the left and select **Edit**. Notice the audit rules that display at the top of the screen if the expense mapped to 693200.

The **Expense Details** tab displays. If the expense type mapped to something different, change to the appropriate expense type. Select the **Expense Type** field and use the drop down to the appropriate expense type.

Complete all required fields (with red asterisks\*). The **Location** should be in City/State format. Indicate if alcohol is included. If it is, review QRG Alcohol Expenses for Entertainment. Per Duke policy, attendees must be identified for the 693200- Entertainment expense type by selecting the Attendees link. Review the *Adding Attendees to an Expense Quick Reference Guide* for specific instructions. Once attendees are added, check the box to confirm. Select **Save Expense**.

Once attendee information is added, if the expense does not have an attached receipt, select the Attach Receipt icon to attach the receipt. In the Attach Receipt window, select Upload New Receipt to select a receipt from your desktop or select a receipt from the available receipts.

In the **Attach Receipt** window, select **Upload New Receipt** to select a receipt from your desktop or select a receipt from the available receipts.

Once loaded, a picture of the receipt will appear on the **Expense** page.

Continue working in the expense report until receipts are attached and all pertinent information is entered based on the other expense types used in the report. Select **Submit Report** to submit the expense report or **Ready for Review** to alert the employee submission is needed if you are working as an expense delegate.

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