Guide for Downloading Archived Documents from the Norikkon APay Center - Using SAP GUI from the Web | Scribe

    Guide for Downloading Archived Documents from the Norikkon APay Center - Using SAP GUI from the Web

    • Gwen Hall-DiFabio |
    • 23 steps |
    • 2 minutes
      1
      Navigate to [https://sweb.oit.duke.edu:8081/sap/bc/gui/sap/its/webgui;~sysid=PRD;~service=3200?%7etransaction=SESSION_MANAGER&%7enosplash=1&sap-client=100&sap-language=EN//sweb.oit.duke.edu:#](https://sweb.oit.duke.edu:8081/sap/bc/gui/sap/its/webgui;~sysid=PRD;~service=3200?%7etransaction=SESSION_MANAGER&%7enosplash=1&sap-client=100&sap-language=EN//sweb.oit.duke.edu:#). You will need to be authenticated via multi-factor authentication to gain access. Best practice is to log into [work.duke.edu](http://work.duke.edu) before you begin.
      2
      Select "Start SAP Easy Access".
      3
      Select "Menu" to add a favorite transaction to make it easier to use the transition in the future.
      4
      From the menu, select "Favorites" and "Insert Transaction".
      5
      Enter the SAP transaction ZNKIC. This transaction provides access to the Norikkon APay Center which stores invoice images. Select the box with the green check once complete.
      6
      Select (double click) ZNKIC - Norikkon Invoice Center which is now in your Favorites. You will only need to add it to Favorites once.
      7
      Enter the date range for which you want to pull invoices using the "Posting Date" fields.
      8
      Enter the start date for the range of invoices you want to download in the first Posting Date field.
      9
      Enter the end date for the range of invoices you want to download in the second posting date field.
      10
      In the bottom section of the screen, select the "Supplemental 2" tab.
      11
      In cost center data entry fields enter the cost centers expensed for the invoices you would like to download. You may enter one cost center by inputting data in the first cost center box. To enter more than one cost center, select the "Multiple Selections Button".
      12
      In the pop-up box, enter the cost centers of interest.
      13
      Here, I have entered two cost centers.
      14
      Select "Copy" once you've entered all cost centers of interest.
      15
      You will see data in the "Posting Date" and the "Cost Center" fields. Select "Execute" to run the transaction.
      16
      A list of all invoices based on the date ranges and cost centers entered displays. Select the first line that includes the invoice you want to display. Select "Shift" on the key board to select multiple lines of invoices to display. It is important to note, the more lines selected, the longer it will take the invoices to download.
      17
      Select "Download Archived Documents". This action will download the invoices associated with each of the displayed items. Based on your screen resolution, you may need to select the double arrows to display the download archived documents action.
      18
      The first time you download invoices, you will need to create a download folder. In the pop-up box that displays, select "Create New Folder".
      19
      Type "Downloads" in the Input Dialog box. This action is directing the downloads to the standard download location configured for your PC. Select "OK".
      20
      Now that the Downloads folder displays, highlight the folder.