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Guide to Creating a Budget Request
Jessica Bonitatibus |
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2 minutes
Make sure to review the QGC funding guidelines here: [https://docs.google.com/document/d/1PSOvWy9ME7-Qh96v1uYSqp3J6hTGiKxt5wiVxidZIbY/edit?usp=sharing](https://docs.google.com/document/d/1PSOvWy9ME7-Qh96v1uYSqp3J6hTGiKxt5wiVxidZIbY/edit?usp=sharing)
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Navigate to [https://questromcommon.bu.edu/](https://questromcommon.bu.edu/)
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Click on your group.
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Click on your club name. For the purposes of this demo, we'll be using a test budget in the Club Leadership group.
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Click "Money"
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You should be in the main accounting book page, and see two budgets with hyperlinks - Fall 2023 Additional Budget and Spring 2024 Additional budget. Please submit your budget requests in the semester that you're planning to hold the event.
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The funding policies are linked at the top for easy access.
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Click "Create Budget Request"
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This first page captures very basic information about your event that appears in your accounting book.
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Click on the first drop down to select "Event Budget Request"
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Enter the name of the event in the "Title" field.
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In the "Comments" section, enter 1-2 sentences to describe your event.
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Click the "priority" dropdown to select the priority level of this event.
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In each semester, please only select "high priority" for one event. This helps the QGC finance committee allocate funds.
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Enter your anticipated attendance in the "Expected Number of Attendees" field.
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Click "Next"
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On this second page, enter the budget requests for each line item. Each requested line item will appear in your accounting book and be reviewed by the QGC Finance Committee.
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Click on "Item Type" to select the appropriate category for the budget request.
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Click the "Amount Requested" field, and type in the amount that you're requesting.
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Click "Add item" to add another item type for this event budget request.
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