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Guide to Club Accounting Books
Jessica Bonitatibus
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2 minutes
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Expenses from the "Additional Funds" Budget
Requesting a Reimbursement
Documenting an On-Campus Expense
Documenting Sponsorship or Ticket Sales
Club Co-Sponsorship Funds
Last Steps for All Submissions
Pre-Approved Funds
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Navigate to <https://questromcommon.bu.edu>
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Go to your club's group page on Questrom Common.
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Click on your club name from the drop down menu.
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Click "Money" to open our accounting booking.
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Expenses from the "Additional Funds" Budget
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Click "Additional Funds" for the appropriate semester.
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Click "Request Payment" under the correct event and budget line.
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This first screen is the information that is displayed on your accounting book screen.
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Click this dropdown to select the correct transaction type.
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Enter a brief description of the expense.
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Enter the correct amount for the expense under "Allocated". This indicates the amount of funding that will be used from this budget.
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If your expenses for this line is greater than allocated, but still within your total budget, put the enitre to amount to correctly document it.
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If you are splitting the charge between your QGC allocated funds and you club funds, you can indicate that here. Otherwise, leave it at "0".
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Upload the receipt here. This will be visible to all club officers and attached to accounting book.
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Enter the payee or vendor name here. This will be appear in your accounting book.
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Click "Next"
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This second page is for the MBA Center to review. The answers here are not reflected in your club's accounting book.
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Select your club name.
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Enter the event name or the type of supplies purchased.
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Enter the event date or the date that the supplies were purchased.
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