How To Request a One Time Reservation In Virtual EMS
Meg Myers
20 steps
2 minutes
Rochester
1
Navigate to [https://www.calendar.rochester.edu/](https://www.calendar.rochester.edu/Default.aspx)
2
Identify which template you need based on the services or spaces you are looking to add to your reservation. The days listed on the template are the minimum amount of time the reservation has to be submitted in advance. i.e: the 4 day template must be submitted AT LEAST 4 days in advance.
3
Click "book now"
4
Select the date you are looking to reserve.
5
Click here.
6
Select the start and end time of your reservation.
7
You can filter by specific buildings or views if you are looking for a specific type of room by clicking "add/remove"
8
For example, you can select "RC-Wilson Commons" to only see rooms in Wilson Commons.
9
Or under 'views' you can select "WC - Dance Locations" to only see locations that have been identified as good for dancing.
10
Or you can click "Search" to see everything available on the template you selected
11
Click the '+' to add the room to you cart for your reservation.
12
Update the expected number of attendees for the reservation you are planning
13
If you are looking for a specific room (for example 104 Wilson Commons), you can search the room number or name in the left hand panel
14
15
When you are done adding rooms to the reservation, you can click "Next Step" or "Reservation Details"
16
Fill out the information requested on this page
17
The questions in the additional information section helps the reservation team place your reservation if the space you requested is not available. Failure to provide additional preferences for times and locations will result in your reservation being canceled if the space is not available and you will need to resubmit your reservation.
18
Clicking on "My Cart" will show you all of the bookings currently connected to the reservation you are building.
19
You can click "New Booking" from this screen to add additional bookings to the reservations. Bookings under the same reservation can be different dates, times & locations. But will all share the same reservation ID and name in the system.
20
When you are all set - click "create reservation" to send the request to the reservation team for review and approval.
How To Request a One Time Reservation In Virtual EMS
Meg Myers
20 steps
2 minutes
Rochester
1
Navigate to [https://www.calendar.rochester.edu/](https://www.calendar.rochester.edu/Default.aspx)
2
Identify which template you need based on the services or spaces you are looking to add to your reservation. The days listed on the template are the minimum amount of time the reservation has to be submitted in advance. i.e: the 4 day template must be submitted AT LEAST 4 days in advance.
3
Click "book now"
4
Select the date you are looking to reserve.
5
Click here.
6
Select the start and end time of your reservation.
7
You can filter by specific buildings or views if you are looking for a specific type of room by clicking "add/remove"
8
For example, you can select "RC-Wilson Commons" to only see rooms in Wilson Commons.
9
Or under 'views' you can select "WC - Dance Locations" to only see locations that have been identified as good for dancing.
10
Or you can click "Search" to see everything available on the template you selected
11
Click the '+' to add the room to you cart for your reservation.
12
Update the expected number of attendees for the reservation you are planning
13
If you are looking for a specific room (for example 104 Wilson Commons), you can search the room number or name in the left hand panel
14
15
When you are done adding rooms to the reservation, you can click "Next Step" or "Reservation Details"
16
Fill out the information requested on this page
17
The questions in the additional information section helps the reservation team place your reservation if the space you requested is not available. Failure to provide additional preferences for times and locations will result in your reservation being canceled if the space is not available and you will need to resubmit your reservation.
18
Clicking on "My Cart" will show you all of the bookings currently connected to the reservation you are building.
19
You can click "New Booking" from this screen to add additional bookings to the reservations. Bookings under the same reservation can be different dates, times & locations. But will all share the same reservation ID and name in the system.
20
When you are all set - click "create reservation" to send the request to the reservation team for review and approval.
