How to Collect Payment on Invoices from Commissions | Scribe

    How to Collect Payment on Invoices from Commissions

    • 31 steps |
    • 5 minutes
      1
      Navigate to Brokerage Engine.
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      The following procedure is for users with the BE Accounting interface.

      Creating the Payments

      2
      From the Commission Detail Page, scroll down to the "Agent Open Balances" section. We can see that both of the agents in this transaction have open balances. The Invoice Balance column refers to open invoices on the front-end of the system (LSS). The Accounting AR Balance refers to the balance in the Accounting modules (BE Accounting and QBO). The Accounting AR Balance includes the Invoice Balance amount since invoices in the front-end of the system sync over to the Accounting side.
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      It is suggested to run an "Invoice Reconciliation Report" in BE Accounting if the Accounting AR Balance is lower than the Invoice Balance since this would indicate that invoices have not properly synced over.

      Create Payment by Selecting the Invoices

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      This is the suggested method of collection when an Agent is solely paying invoices created on the front end of the system.
      3
      Click the "Add Payment" button.
      4
      Click the checkbox in the corner to select all the invoices listed.
      5
      To select individual invoices, click the checkbox next to the corresponding invoice.
      6
      The system will automatically calculate the total payment amount once the invoices are selected.
      7
      Click "Save"
      8
      Click "OK"

      Close the Transaction

      9
      Click "COMMISSION_VERIFIED"
      10
      Click "OK"
      11
      Click "CDA_SENT"
      12
      Click "OK"
      13
      Click "CLOSING_PAYMENT_RECEIVED"
      14
      Click "OK"