How to Create an Email Signature in Gmail

Click this icon - ie. 'settings'

Click "See all settings"

Scroll down the 'settings' page using the bar on the right.

When you get to the 'Signature' option, if you have NO previous signatures saved, the screen will look as below, and you simply click "Create new". If you ALREADY HAVE a signature in place, look for the 'Create New' button below, then follow these instructions.

Once you have clicked on 'Create new', you can type in the name of your signature (in this example, NCLTrust is used as the signature name). The next step provides a screenshot of this action.

Double-click "102 - 01 - NCL - Branding, logos, templates, newsletters etc - June 2023" to access the files in this Shared Drive.

Double-click "Copy of NCL Style Guide - in this Shared Drive - 19 July 2023" to open this Copy of the Style Guide.

When the slide deck opens, scroll down as shown - you are looking for slide 8.

Click on Slide 8 to display it to the right.

[Again, these instructions are for NCL Central Team] - click once where shown to select the text AND the logo. Press 'Control + C' to copy to your clipboard (copy shortcut may be different for Mac users).

Navigate back to the window where your email is open, with the Settings screen displayed. As shown in the screenshot below, click where shown, then press 'Control + V' to paste in what is on your clipboard (again, the 'paste' shortcut keys may be different for Mac users).

Once you have pasted in the template signature, click on the logo, and then use the bar as shown to scroll up to view the template text.

In this step, you are going to input your First name and Surname, as per the template. You are then going to click on Title and add your title; similarly, please then add your office or personal mobile phone or work mobile phone (for the Central Team, the number shown is the main office number). Remember to add the name of the book you are currently reading (in italics as per the template) and the author (not italics, as per the template). You can use these instructions again to update your book in due course.

When you have completed all the steps outlined above, simply scroll down the Settings page using the side bar, and then click 'Save Changes'.

Once you have clicked 'Save Changes', you will be returned to your inbox. From here, click on the 'Settings' cog again; there is a final step here to navigate back to the signature option in Settings, and tell Gmail how and when you wish to use it.

Again, click on "See all settings".

Scroll down to your signature, using the side bar.