How to Create an Offer Card

Enter your login information and click submit.

Click My Employee Center.

Click PageUp Recruiting.

Click "# Jobs open" under the New Requisitions tile.

Click "Review applications"

Select the chosen candidate.

This will open the applicant card. Click "No offer"

You are now viewing the offer card. Click the dropdown in the Offer Type section under Offer Detail. Hire: Select hire if you are hiring an applicant who has never worked at TCU. Rehire: Select rehire if you are hiring an applicant who has previously worked at TCU. Promotion: Select promotion if you are hiring an applicant who currently works at TCU and will be moving to a new pay grade level. Transfer: Select transfer if you are hiring an applicant who currently works at TCU and will not be moving to a new pay grade level. If you are unsure what offer type to select, please choose Hire, and the Talent Acquisition team will update the offer type.

Click the calendar or enter the chosen start date. Note: Your start date must follow one of the approved start dates. [Click here](https://hr.tcu.edu/current-employees/calendars/2023-onboarding-schedule.php) to view a list of approved start dates.

Moving down to the Salary & Budget Details, click the drop-down arrow for the Annual Salary section. Biweekly Temporary: Select this option if the employee is a non-exempt temporary employee who will be paid biweekly. Biweekly: Select this option if the employee is a non-exempt employee who will be paid biweekly. Monthly Faculty/Staff: Select this option if the employee is an exempt employee who will be paid monthly. Monthly Temporary: Select this option if the employee is a temporary employee who will be paid monthly.

Next, in the Annual Salary section, enter the annual salary if the employee is a regular employee. If the employee is temporary, enter the hourly rate.

Next, under the "Monthly or Biweekly Pay Rate", enter the monthly or biweekly pay. If the employee is paid monthly/exempt, divide the annual salary by 12. - `Annual Salary/12 = Monthly Rate` If the employee is paid biweekly/nonexempt, divide the annual salary by 26. - `Annual Salary/26=Biweekly Rate` If this is a temporary employee, leave the section blank.

Next, under the Hourly Pay Rate, enter the hourly pay. Only enter an hourly rate for biweekly/nonexempt employees. Do not enter an hourly rate for monthly employees. If the employee is paid biweekly, divide the annual salary by 2080. - Annual Salary/2080=Biweekly Hourly Rate If this is a temporary employee, enter the hourly rate.

For Earning Distribution 1 (%), enter 100 if the salary for this position is only coming from one department budget. If multiple department budgets are paying for a salary, enter the percentage that each budget will cover. For example, 50% for Earning Distribution 1 and 50% for Earning Distribution 2.

Enter the Earning Distribution Accounting String. The Earning Distribution Accounting String is the department code, fund, account, and project number. If you do not have a project number, enter 00000 for that portion. Do not include spaces or hyphens when entering all numbers.

If you will be giving your new hire any type of one-time stipend, enter a description of the payment in the Stipend Details section.

Next, select Yes or No to the three following questions: Is this position eligible for vacation accrual? Is this position eligible for sick accrual? Is this position eligible for holiday pay? *Note:* Temporary employees are not eligible for vacation, sick, or holiday pay.

In the Onboarding Details, click the drop-down arrow for the New Starter Form. Select the form that best fits the position. Promotion: Select Promotion if the employee has received a promotion. Transfer: Select Transfer if the employee has received a transfer. TCU-Staff-External-MVR: Select this if your new hire has not worked at TCU and will be covered by the TCU motor vehicle insurance plan. This means that they will likely be driving a TCU vehicle. TCU-Staff-External-No MVR: Select this if your new hire has not worked at TCU and will not be covered by the TCU motor vehicle insurance plan.