How to Create an Offer Card | Scribe

    How to Create an Offer Card

    • Ellen Irwin |
    • 0 step |
    • 3 minutes
    Before creating an offer card, please email the Talent Acquisition Team at [[email protected]](mailto:[email protected]) to request a background check for your new hire. Note: New background checks are ***not*** required for current employees unless they require an MVR (motor vehicle record) as required by the position description.
    Go to [my.tcu.edu](http://my.tcu.edu) in your browser.
    Enter your login information and click *Submit*.
    Click the *My Employee Center* tile.
    Click the *PageUp Recruiting* tile.
    Click "# Jobs open" under the *New Requisitions* tile.
    Click "Review applications" for the respective job you are searching.
    Click on the **name** of the respective candidate to open the applicant card profile.
    In the applicant's card, click the "**No offer**" hyperlink to open the offer card.
    **OFFER DETAILS > OFFER TYPE** Click the dropdown arrow in the *Offer Type* field to select an option. - **Hire**: applicant has never worked at TCU - **Promotion**: applicant is an internal employee (currently working at TCU) who is moving to a ***new*** pay grade level - **Rehire**: applicant has previously worked at TCU - **Transfer**: applicant is an internal employee (currently working at TCU) who is ***not*** moving to a new pay grade level (lateral move) **\*\* If you are unsure what offer type to select, please choose *Hire*, and the Talent Acquisition team will update the offer type if needed.**
    **OFFER DETAILS > START DATE** Click the calendar icon or enter the chosen start date. ***Note:*** The start date must follow one of the approved start dates even if it's a promotion or transfer. [Click here](https://hr.tcu.edu/current-employees/calendars/2024%20Onboarding%20Schedule.php) to view a list of approved start dates.
    Skip down to the **SALARY & BUDGET DETAILS > PAY GROUP** Click the drop-down arrow in the *Annual Salary* field to select an option. - **Biweekly Temporary**: Select if the employee is a *temporary* employee to be paid biweekly. - **Biweekly**: Select if the employee is a *full-time* non-exempt employee to be paid biweekly. - **Monthly Faculty/Staff**: Select if the employee is a *full-time* exempt employee to be paid monthly. - **Monthly Temporary**: Select if the employee is a *temporary* employee to be paid monthly.
    **SALARY & BUDGET DETAILS > ANNUAL SALARY** In the *Annual Salary* field, enter the annual salary (e.g., 68,000) if the employee is a full-time employee. If the employee is temporary, enter the hourly rate in this field (e.g., 20).
    **SALARY & BUDGET DETAILS > MONTHLY OR BIWEEKLY PAY RATE** In the *Monthly or Biweekly Pay Rate* field, enter the monthly or biweekly pay rate. If the employee is paid ***monthly/exempt***, divide the annual salary by 12. - `Annual Salary/12 = Monthly Rate` If the employee is paid ***biweekly/nonexempt***, divide the annual salary by 26. - `Annual Salary/26=Biweekly Rate` If this is a ***temporary*** employee, leave the section blank.
    **SALARY & BUDGET DETAILS > HOURLY PAY RATE** In the *Hourly Pay Rate* field, enter the hourly pay rate. If the employee is paid ***monthly/exempt***, do **not** enter an hourly rate. If the employee is paid ***biweekly/nonexempt***, divide the annual salary by 2,080. - `Annual Salary/2,080 = Hourly Rate` If this is a ***temporary*** employee, enter the hourly rate.
    **SALARY & BUDGET DETAILS > EARNING DISTRIBUTION 1** For the *Earning Distribution 1 (%)* field, enter **100** if the salary for this position is coming from only one department budget. ***Note:*** If multiple department budgets are paying for a salary, enter the percentage that each budget will cover. For example, 50% for Earning Distribution 1 and 50% for Earning Distribution 2.
    **SALARY & BUDGET DETAILS > EARNING DISTRIBUTION 1 ACCOUNTING STRING** Enter the earning distribution accounting string in the following order: department code (5 digits), fund code (5 digits), account number (4 digits), and project number (5 digits). If you do not have a project (grant) number, enter 00000 for the last five digits. ***Note:*** You can find these codes in the requisition itself under the "Budget Information" section if you want to double check. ***Note:*** Do ***not*** include spaces or hyphens when entering the string of numbers.
    **STIPENDS & ADDITIONAL PAY DETAILS** If you will be giving your new hire any type of one-time stipend, 1) enter a description of the payment in the *Stipend Details* field; 2) select the earning code; 3)select the stipend begin and end date; 4) enter the goal amount; and 5) enter the accounting string from which the stipend will be paid.
    **STIPENDS & ADDITIONAL PAY DETAILS** Next, select *Yes* or *No* to the three following questions: - Is this position eligible for vacation accrual? - Is this position eligible for sick accrual? - Is this position eligible for holiday pay? ***Note:*** Temporary employees are ***not*** eligible for vacation, sick, or holiday pay.
    **ONBOARDING DETAILS > NEW STARTER FORM** Click the drop-down arrow in the *New Starter Form* field to select an option from the list below. - **TCU - Promotion**: Select if the employee is receiving a promotion. - **TCU-Staff-External-MVR**: Select if your new hire is ***external*** (has not worked at TCU) and ***will*** be driving a TCU vehicle/requires a valid DL. - **TCU-Staff-External-No MVR**: Select if your new hire is ***external*** (has not worked at TCU) and ***will not*** be driving a TCU vehicle/does not require a valid DL. - **TCU - Transfer**: Select if the employee is transferring to a lateral position.

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