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How to Open, Print or Save PDF Teams Documents
Megan Wolff |
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50 seconds
1. Click 'Files' from the toolbar.
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2. Click '# More' to open dropdown list. Then click 'Files'.
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Click on the writing of the file you want to open.
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Check you're opening the correct and up to date document. It's easy to start with a shared document and accidentally save the document as file that other's aren't working on.
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When the document opens you will be on the 'Home' view.
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Click on 'File' on the tool ribbon.
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Click Print.
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Click 'Print this document.'
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Saving files as a PDF makes it more difficult for people to edit files. For example, you might save a poster as a PDF so that it's the same every time.
Sometimes (but not always) it can be easier to print a PDF from Teams than a Word document.
To learn more about printer settings or opening files look at some of our other guides.
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In this example, I printed the document to PDF. Click 'Open PDF' to check the file saved.
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Choose which printer you want to use - you can always print to PDF and if your device is connected to a physical printer then you can print on paper.
Choose colour or black and white.
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Click "Print".
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Save the file somewhere you will be able to find it and use a name which will remind you what the document is.
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View the new PDF document in a PDF viewer.
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