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How to Request Reimbursment for a Hopkins Affiliate in Hopkins Groups - Student Groups
Brittany Claridge |
0 step |
7 minutes
Navigate to <https://jhu.campusgroups.com/> and login using your JHU login.
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Click "Groups"
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Navigate to your student group and click on it.
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Once in your group space, click "Money" on the left hand navigation.
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Click "Budgeting" on the left navigation under "Money".
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Navigate to the approved budget allocation related to the expense you are submitting.
Click "Request Payment" in the corresponding row.
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Be sure that you request payment in the row accompanying the related approved budget allocation!
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In the "Transaction Type" field click this dropdown and select Purchasing/Spending.
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In the "Description" field, describe the expense(s) you're submitting.
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In the “Revenue/Expense” field, select “Expense”.
In the "From Allocated" field, enter the the amount you are asking SA to pay based on the amount you were approved for by SA.
If applicable in the field “From Group Funds”, enter the amount coming
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To move to the next step of the request, click "Next"
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Add the primary student contact for the event by clicking the "Primary Contact Name" field. Start typing and wait for suggestions.
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Click the name of the student primary contact once it appears to select this individual.
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In the "Hopkins Email Address" field, enter the email address of the Primary Contact.
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**This training is specific to the request for reimbursements for approved event expenses.**
You *can* submit more than one event expense at the same time as long as it applies to the same approved budget allocation.
While the steps below will outline the process for submitting a reimbursement request, **please select all related fields that apply to your request at that time.**
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Click the "Personal reimbursement to a Hopkins Affiliate (BSPH student) for Out-of-Pocket Expenses" field to submit a reimbursement request.
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Click the field highlighted below and enter how many Hopkins Affiliates (BSPH students) made out-of-pocket purchases for this event and are requesting reimbursement from Student Assembly?
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The maximum number of Hopkins affiliates (BSPH students) that can request reimbursement(s) that can be submitted in one request is five (5). **If there are more than five (5) Hopkins affiliates (BSPH students) that require reimbursement(s), please submit a second payment request.**
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Click "Next"
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In the accompanying fields, enter the following information for the Hopkins affiliate (BSPH student) to be reimbursed.
- Name - begin typing and allow the name to appear in suggestions. Select the appropriate student name.
- Full local mailing address
- Email address
- Phone number
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