How to Setup Third Party Permissions | Scribe

    How to Setup Third Party Permissions

    🔒 FERPA - Federal Law

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    **🔒 FERPA (Family Educational Rights and Privacy Act)** is a federal law that protects the Student's privacy regarding school records. Once you’re in college, **you, the Student,** control who can access your educational records, ensuring your personal details stay safe! **If you’d like someone, like a parent or spouse, to be involved in your journey at NWACC, please set up permissions in Workday. This will allow us to communicate with your support system on your behalf.** **At NWACC, your privacy is our priority, and we must have your explicit permission before sharing any details from your student file.**
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    3rd Party Defined

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    **A Third-Party is someone with their own Workday account who can access specific parts of your Student account, like your grades and financial aid information.** **With the right permissions, they can also communicate with NWACC on your behalf about topics you authorize.**
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    Login to Workday

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    🌐 **Getting Started with Workday** 1. Head over to <https://www.nwacc.edu/> and hit **Login** in the top right corner. 2. Click on **Workday**. **Tip:** Use Chrome or Firefox—Workday doesn’t play nice with Safari! If you run into any issues signing in, reach out to the NWACC IT Help Desk: - 📞 Call: 479-986-4000, option 3 - 📧 Email: [[email protected]](mailto:[email protected])
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    Once you're in Workday, just **tap the profile icon in the top right corner!**
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    Click on **View Profile**
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    On the left-side blue menu, hit **"Contact."** Then, right under the search bar, tap the **Friends and Family** tab.
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    👀 Check out the **Third Party** column (🟣 purple box): - If it says **No**, tap **Actions** → **Edit Friends & Family**. - If it says **Yes**, tap **Actions** → **Manage Permissions for My Third Party**.

    Relationship Types

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    🚨 🚨 It’s *super* important to pick the right **Relationship Type**! Review Step 9 carefully
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    🚨 It’s super important to pick the right **Relationship Type**—let’s break them down! 👇 - **Emergency Contact**: 🚨 The person NWACC calls if there’s an emergency. *Everyone needs at least one listed!* - **Legal Guardian**: The person **legally** responsible for you, such as a parent (if you're under 18), someone appointed by a court, or someone authorized to act on your behalf. - **Parent**: Your biological, adoptive, or stepparent. - **Next of Kin**: Your closest relative (like a sibling or spouse). - **Proxy**: Someone you’ve authorized to access your records or act on your behalf for specific tasks. *💡 Don’t worry about International Agent, Legacy, or Recommender—you won’t use those!*

    Edit Friends & Family

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    **✅ Check the box for "Is Third Party User"!** Ignore the Alert message - we'll get to that step soon!
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    Scroll down and tap on **Contact Information** 📇.
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    **Scroll to the bottom and make sure your Third Party has an email on file! 📧** - If there’s no email, tap **Add**. - If the email is correct, tap **OK**. *Ignore the orange Alert message - we'll get to that step soon!* After clicking **OK**, click **DONE**

    Add Permissions

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    Make sure **Third Party** says **Yes**! If it says **No**, check out step 7. ❌ Click **Actions** → **Manage Permissions for My Third Party** 🔧.
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    Click **OK** on the pop-up.