How to Submit an ITRF while the System is Unavailable | Scribe

    How to Submit an ITRF while the System is Unavailable

    • Todd Stinson |
    • 18 steps |
    • 3 minutes
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      To properly submit an "offline" version of an ITRF, you will need the following available to you: 1. You must be able to access the current ITRF form found on the HACLA intranet site. 2. You need to have the ability to either print to PDF, or save the web-based ITRF to PDF.
      1
      Open either your Microsoft Edge or Google Chrome web browser, and go to the HACLA Intranet Home Page: [http://intranetprod](http://intranetprod) (NOTE: This how-to document was created using the Microsoft Edge web browser. All though the process is the same, the steps can look differently in the Google Chrome web browser.)
      2
      Scroll to the very bottom of the HACLA Intranet home page, and click on the "ITRF Online" link.
      3
      On the "HACLA Applications" page, click on the "ITRF" link as shown in the image below.
      4
      Fill out the entire ITRF form as you would normally, however DO NOT click on the "Submit ITRF" button!
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      Instead of submitting the form after completely filling it out, you are instead going to use the PRINT PREVIEW option.
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      The completed ITRF form will then be presented in the "Print Preview" mode.
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      Right-click in any blank area of the form, and then select the [[Print]] option from the menu.
      8
      At this point you can either choose the [[Save as PDF]] option, or you can choose the [[Microsoft Print to PDF]] option. Either option is fine as the goal is to generate a PDF version of the completed ITRF form.
      At this point you can either choose the [[Save as PDF]] option, or you can choose the [[Microsoft Print to PDF]] option. Either option is fine as the goal is to generate a PDF version of the completed ITRF form.
      9
      After either choose the [[Save to PDF]] or [[Microsoft Print to PDF]] option, you need to select a location to save your document. The example below shows the "Cloud Documents" location being selected, but you can save the PDF document to any location you choose.
      10
      Next you'll need to provide an acceptable name for your PDF ITRF form. Click in the [[File Name]] field to type in the name of the PDF document.
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      What is considered an "acceptable name" for your PDF document? The name should contain the following information: 1. It should start with [[ITRF]]. 2. It should then contain the full name of the employee the ITRF is for. 3. It should then contain a brief 2- to 3-word description of what the ITRF request is for. In the example, the file name is [[ITRF for Todd Stinson for Elite Role.pdf]]
      11
      Enter the name of the PDF version of your ITRF form and click the [[Save]] button.
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      Once you saved the PDF version of your completed ITRF form, you will then need to send it to the HACLA IT department via email.
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      Please note that the graphic in step #12 shows Outlook for the Web. Your screen may look different when generating a new outgoing mail message.
      12
      Using either version of Outlook (web or desktop client), start a new mail message.
      13
      Address your email to [[[email protected]]]
      14
      Click "Add a subject"
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      For the subject line, we suggest using something similar to the name of the PDF filename you just saved in step #11.
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      Next you will attach the PDF version of your completed ITRF form to you outgoing email to the Help Desk, who will then start the approval process.