Navigate to the [Invoice Submission Form](https://share.hsforms.com/1_gvhBOV5Qt-vL95y32XFZAd76zl).

Enter your email address in the Email field.  Be sure to use the same email address that was used when registering for the Customer Portal.

Enter an Invoice # using the following naming conventions: Company Name_School Acronym_Month_Year

Example: Demo Company_MyCA_October_2023

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Invoice Submission Form

Main/billing contacts must submit invoices within the first two weeks of each month.

Email*
Invoice #*
Please use the following naming conventions for invoices: Company Name_School Acronym_Month_Year

Example: Demo Company_MyCA_October_2023
Total Invoice Amount
File upload*
File Name MUST be in this format: Demo Company_MyCA_October_2023
Ticket name*
Use the same naming convention as the Invoice Name: Demo Company_MyCA_October_2023
Ticket description 
Include any notes if applicable
Submit

Enter the Total Invoice Amount (this should match the total amount on the invoice file uploaded) and click "Choose File" to upload the invoice for review.

Create a Ticket Name using the naming conventions listed: Company Name_School Acronym_Month_Year

Example: Demo Company_MyCA_October_2023

If any additional details are necessary, these can be entered in the Ticket description.  When ready, click "Submit"

You will receive a notification that your form has been submitted and is under review.  You may log into the Customer Portal to check your ticket status at any time.

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Your invoice has been received by the Operations Team and is under review.  You will be contacted within 5 business days with an approval or dispute notification.  

Hsforms

Billing Contacts are now able to submit invoices via form.  Invoices are reviewed by the PVS Operations Team and uploaded to Coupa on the vendor's behalf.

How to Submit an Invoice Submission Form