How to View Form Completion Status
Kayleigh Nelson
28 steps
5 minutes
Via-Trm
Bethel
1
Navigate to [https://bethelabroad.via-trm.com/authV2/welcome](https://bethelabroad.via-trm.com/authV2/welcome)
2
Click "Go to Portal"
3
Log in with your Bethel credentials.
4
Click "Forms"
5
Click the arrow for the "Saved Views" dropdown menu.
6
Select the type of forms you wish to view: - Accepted Forms (means they are completed and have been reviewed) - Incomplete Forms (have yet to be submitted/completed) - Submitted Forms (need to be reviewed by the Study Abroad Office) - All Forms (both complete and incomplete forms) There are also filters set up for specific forms: - Health Information Forms (HIFs) - Passports
7
To filter for your course's applicants, start by scrolling slightly to the right.
8
Then click on the filter icon under the "Program Name" column.
9
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
10
Then, begin typing your course's name into the Search field.
11
Once your course pops up, select the checkbox next to it.
Setting Up Your Data Columns
12
To change what information appears in the columns of your data table, click "Add Columns" on the right hand side of your screen.
13
A list of possible data columns will appear. Make sure the box is checked next to any data you'd like to see.
14
To close out of this popup, click "Add Columns" again.
To See a Specific Form
To see only one form for all your students, complete the following steps.
15
Find the "General Form Template" column and click the filter icon.
16
Click the checkbox next to "(Select All)" to deselect all forms.
17
Click the checkbox next to the form you want to see for all students.
18
Click anywhere on the screen to close the filter popup.
To See Forms Due by a Certain Date
To see only forms due by a certain date, complete the following steps.
19
Scroll to the right to find the "Form Deadline" column. Click the funnel-shaped filter button.
20
Click into the dropdown field and select "Less than".
21
Click the "yyyy-mm-dd" field or the mini calendar icon. Either type in or select the day AFTER the next upcoming forms deadline you want to check. (For example, if you want to check forms due on September 1st, input September 2nd into the date field.)
22
Click anywhere on the screen to exit the filter pop-up.
Sorting Data
You can sort the data fields on the right by clicking on the column headers. Clicking on any header will alphabetize that column.
23
Example: Click "Profile Full Name" to alphabetize your travelers by first name.
Finding a Specific Student
You can search in the "Search Forms" bar for a specific student to see only their forms.
24
- Click the "Search Forms" field. - Type in the student's name
If you want to view the forms on the student's profile instead of in the dashboard, complete the following steps:
25
Click on the student's name, and you will be brought to their profile page.
26
Click "TRAVELER PROGRAMS"
27
Click "View Details" under their upcoming program.
28
Scroll down to view the list of their forms. - They will be listed in order of due date. - You can see the status of all their forms in one place. - You may click on a form title to view its details/the info the student has entered.
How to View Form Completion Status
Kayleigh Nelson
28 steps
5 minutes
Via-Trm
Bethel
1
Navigate to [https://bethelabroad.via-trm.com/authV2/welcome](https://bethelabroad.via-trm.com/authV2/welcome)
2
Click "Go to Portal"
3
Log in with your Bethel credentials.
4
Click "Forms"
5
Click the arrow for the "Saved Views" dropdown menu.
6
Select the type of forms you wish to view: - Accepted Forms (means they are completed and have been reviewed) - Incomplete Forms (have yet to be submitted/completed) - Submitted Forms (need to be reviewed by the Study Abroad Office) - All Forms (both complete and incomplete forms) There are also filters set up for specific forms: - Health Information Forms (HIFs) - Passports
7
To filter for your course's applicants, start by scrolling slightly to the right.
8
Then click on the filter icon under the "Program Name" column.
9
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
10
Then, begin typing your course's name into the Search field.
11
Once your course pops up, select the checkbox next to it.
Setting Up Your Data Columns
12
To change what information appears in the columns of your data table, click "Add Columns" on the right hand side of your screen.
13
A list of possible data columns will appear. Make sure the box is checked next to any data you'd like to see.
14
To close out of this popup, click "Add Columns" again.
To See a Specific Form
To see only one form for all your students, complete the following steps.
15
Find the "General Form Template" column and click the filter icon.
16
Click the checkbox next to "(Select All)" to deselect all forms.
17
Click the checkbox next to the form you want to see for all students.
18
Click anywhere on the screen to close the filter popup.
To See Forms Due by a Certain Date
To see only forms due by a certain date, complete the following steps.
19
Scroll to the right to find the "Form Deadline" column. Click the funnel-shaped filter button.
20
Click into the dropdown field and select "Less than".
21
Click the "yyyy-mm-dd" field or the mini calendar icon. Either type in or select the day AFTER the next upcoming forms deadline you want to check. (For example, if you want to check forms due on September 1st, input September 2nd into the date field.)
22
Click anywhere on the screen to exit the filter pop-up.
Sorting Data
You can sort the data fields on the right by clicking on the column headers. Clicking on any header will alphabetize that column.
23
Example: Click "Profile Full Name" to alphabetize your travelers by first name.
Finding a Specific Student
You can search in the "Search Forms" bar for a specific student to see only their forms.
24
- Click the "Search Forms" field. - Type in the student's name
If you want to view the forms on the student's profile instead of in the dashboard, complete the following steps:
25
Click on the student's name, and you will be brought to their profile page.
26
Click "TRAVELER PROGRAMS"
27
Click "View Details" under their upcoming program.
28
Scroll down to view the list of their forms. - They will be listed in order of due date. - You can see the status of all their forms in one place. - You may click on a form title to view its details/the info the student has entered.
