How to View Forms and their Content on Via
Kayleigh Nelson
25 steps
2 minutes
Via-Trm
1
Navigate to [https://bethelabroad.via-trm.com/authV2/welcome](https://bethelabroad.via-trm.com/authV2/welcome)
2
Click "Go to Portal"
3
Click "Forms"
4
Click "Form Content"
Setting Up the Form You Want to View
5
Click the "General Form Template" dropdown.
6
Type and select the name of the form you'd like to view. **Forms We Collect:** - Passport Details - Personal Medical Information - [[Health Information Form (Medical Consultation)]](https://sites.google.com/bethel.edu/flp-resource-center/resources-and-information/risk-management#h.u4sue5ak6a7v) - Study Abroad Accommodation Request Form\* - \*Note: Students must still initiate use of accommodations through OARS - Pre-Departure Orientation Attendance Confirmation
7
Scroll slightly to the right until you find the "Program Name" column.
8
Click on the filter icon under the "Program Name" column.
9
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
10
Then, begin typing your course's name into the Search field.
11
Once your course pops up, select the checkbox next to it.
12
Click anywhere on the screen to close the filter pop-up.
13
Scroll a little more to the right until you find the "Tracking Step" column.
14
Click on the filter icon under the "Tracking Step" column.
15
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
16
Then, begin typing "Pre-departure" into the Search field.
17
When it pops up, select "Pre-departure" by clicking the checkbox.
18
Click anywhere on the screen to close the filter pop-up.
19
Click here.
Customizing Contents Displayed
20
To change what information appears in the columns of your data table, click on "Add Columns" on the right hand side of your screen.
21
A list of possible data columns will appear. Make sure the box is checked next to any data you'd like to see.
22
Then close out of this popup by clicking "Add Columns" again.
Tip! If your screen is displaying too small or too large and you are unable to see student forms content, please do the following: 1. Push and hold down either the Command key (for a Mac) or the Control key (for a PC) 2. Then, while holding down the Command or Control key, push the hyphen (-) key a couple of times to minimize the size of the content, or push the plus (+) key to enlarge it.
Downloading a CSV File
23
If you want to download the form contents as a CSV file/spreadsheet, click the cloud with an arrow icon.
How to View an Individual Form
24
Click on the General Form Template Name to view the form for a particular student. (It will open in a new tab.)
25
If there is a "File Upload" section on the form, click the "eye" icon to preview the file or click "Download File" to download it.
How to Download One Individual Form and its Contents
If you would like to download the full form (contents and/or uploaded files): 1. Click on **Actions** on the top right of your screen 2. Click **Download PDF** 3. Select the checkboxes to download your desired documents (Form Responses and/or Uploaded Files by Traveler). 4. Click **Download PDF** View video instructions here: <https://help.viatrm.com/how-do-i-download-a-pdf-of-traveler-application-data>
How to View Forms and their Content on Via
Kayleigh Nelson
25 steps
2 minutes
Via-Trm
1
Navigate to [https://bethelabroad.via-trm.com/authV2/welcome](https://bethelabroad.via-trm.com/authV2/welcome)
2
Click "Go to Portal"
3
Click "Forms"
4
Click "Form Content"
Setting Up the Form You Want to View
5
Click the "General Form Template" dropdown.
6
Type and select the name of the form you'd like to view. **Forms We Collect:** - Passport Details - Personal Medical Information - [[Health Information Form (Medical Consultation)]](https://sites.google.com/bethel.edu/flp-resource-center/resources-and-information/risk-management#h.u4sue5ak6a7v) - Study Abroad Accommodation Request Form\* - \*Note: Students must still initiate use of accommodations through OARS - Pre-Departure Orientation Attendance Confirmation
7
Scroll slightly to the right until you find the "Program Name" column.
8
Click on the filter icon under the "Program Name" column.
9
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
10
Then, begin typing your course's name into the Search field.
11
Once your course pops up, select the checkbox next to it.
12
Click anywhere on the screen to close the filter pop-up.
13
Scroll a little more to the right until you find the "Tracking Step" column.
14
Click on the filter icon under the "Tracking Step" column.
15
Next, click the checkbox next to "(Select All)" so that it (and all programs) unchecked.
16
Then, begin typing "Pre-departure" into the Search field.
17
When it pops up, select "Pre-departure" by clicking the checkbox.
18
Click anywhere on the screen to close the filter pop-up.
19
Click here.
Customizing Contents Displayed
20
To change what information appears in the columns of your data table, click on "Add Columns" on the right hand side of your screen.
21
A list of possible data columns will appear. Make sure the box is checked next to any data you'd like to see.
22
Then close out of this popup by clicking "Add Columns" again.
Tip! If your screen is displaying too small or too large and you are unable to see student forms content, please do the following: 1. Push and hold down either the Command key (for a Mac) or the Control key (for a PC) 2. Then, while holding down the Command or Control key, push the hyphen (-) key a couple of times to minimize the size of the content, or push the plus (+) key to enlarge it.
Downloading a CSV File
23
If you want to download the form contents as a CSV file/spreadsheet, click the cloud with an arrow icon.
How to View an Individual Form
24
Click on the General Form Template Name to view the form for a particular student. (It will open in a new tab.)
25
If there is a "File Upload" section on the form, click the "eye" icon to preview the file or click "Download File" to download it.
How to Download One Individual Form and its Contents
If you would like to download the full form (contents and/or uploaded files): 1. Click on **Actions** on the top right of your screen 2. Click **Download PDF** 3. Select the checkboxes to download your desired documents (Form Responses and/or Uploaded Files by Traveler). 4. Click **Download PDF** View video instructions here: <https://help.viatrm.com/how-do-i-download-a-pdf-of-traveler-application-data>
