Navigate to [https://app.riskbase.uk](https://app.riskbase.uk/) select the building you require from the list. If the building is not listed click on the blue cloud icon in the top right corner of the page. In the search bar select which assets (buildings) you would like to download. This is restricted based on your access level, users should only be able to download buildings that they are responsible for, if you can’t download the building you require please contact [Fire@ed.ac.uk](mailto:Fire@ed.ac.uk) .

Click on the building that you are recording a fire drill for.

Demo Asset - BB Dreamhouse (University of Edinburgh)

Click "Assessed Date" this should automatically select today's date

If not, or if you are backdating, open the calendar and navigate to the required date. This date will be used to generate a reminder in 10 months.

You may change the assessor if you are recording a drill conducted by a colleague.

This area will contain the time and date of the last drill, please override so that the information on your report is correct. Here you have the opportunity to add comments and the names of other team members who may have assisted during the drill.

A clock will open, select the appropriate time.

Add an observer here - this box does not open the user database so observers that are not RiskBase users can be added.

Navigate back to the menu list on the left and open the "Drill Check" Checklist

An instruction panel followed by a checklist will open on the right,

How to complete a fire drill:

1.	Ensure that a call is made to Security Control (Infirmary Street) to inform them of the event. (01316502257)

2.	Where relevant, contact external Alarm Receiving Centre (ARC) to inform them of the event.

3.	Activate the building fire alarm utilising a manual break glass call point (Red Break Glass). Note that this is achieved with a Test Key and there is no need to break the glass. Ceiling-mounted detection should not be utilised to initiate the alarm unless the fire alarm contractor is in attendance.

4.	Monitor and time the evacuation. 

5.	Ensure that persons with responsibilities carry out their duties (e.g. Fire Stewards, Fire Coordinators, etc.).

6.	Ensure that the building is evacuated fully and all persons are accounted for.

7.	Check that the person in charge of the external Fire Assembly Point has all the required information that would normally be communicated to the attending Scottish Fire and Rescue Service (SFRS) Officer in Charge. 

8.	On completion of the drill, carry out necessary procedures to reset the main fire alarm control panel then ensure contact is made with Security Control (Infirmary Street) and external Alarm Receiving Centre (if applicable) to inform that the evacuation drill is complete and fire alarm system fully reset.

9.	A debrief should take place with key staff as soon as possible after the evacuation drill has terminated. This allows for sharing of issues and possible areas for improvement.

Select yes✅, no ❌, or  ➖not applicable answers to each prompt.

Where a ❌ is selected we request that you add an action to explain the situation further and create a task. Actions  can be categorised by severity and an appropriate timeline attached, a task will be created and can be allocated to an individual or a team. An additional option is to create a control, this is a positive note to highlight something that is being done well.

Scroll to the bottom of the checklist and select and action or a control.

Drill Check
How to complete a fire drill:

1.	Ensure that a call is made to Security Control (Infirmary Street) to inform them of the event. (01316502257)

2.	Where relevant, contact external Alarm Receiving Centre (ARC) to inform them of the event.

3.	Activate the building fire alarm utilising a manual break glass call point (Red Break Glass). Note that this is achieved with a Test Key and there is no need to break the glass. Ceiling-mounted detection should not be utilised to initiate the alarm unless the fire alarm contractor is in attendance.

4.	Monitor and time the evacuation. 

5.	Ensure that persons with responsibilities carry out their duties (e.g. Fire Stewards, Fire Coordinators, etc.).

6.	Ensure that the building is evacuated fully and all persons are accounted for.

7.	Check that the person in charge of the external Fire Assembly Point has all the required information that would normally be communicated to the attending Scottish Fire and Rescue Service (SFRS) Officer in Charge. 

8.	On completion of the drill, carry out necessary procedures to reset the main fire alarm control panel then ensure contact is made with Security Control (Infirmary Street) and external Alarm Receiving Centre (if applicable) to inform that the evacuation drill is complete and fire alarm system fully reset.

9.	A debrief should take place with key staff as soon as possible after the evacuation drill has terminated. This allows for sharing of issues and possible areas for improvement.
Did you inform Security that a Fire Drill was being conducted?
Did the occupants appear to use their nearest escape route?
Did all areas of the building have sufficient numbers of Fire Stewards to manage the evacuation?
Did the Fire Coordinator report to the fire panel/main exit?
Did the Fire Stewards report to the Fire Coordinator?
Did Security Officers respond (if requested) in a timely manner?
Did the Fire Coordinator liaise with Security Officers?
Were all escape routes free from obstruction?
Was the assembly point(s) large enough to accom

Actions can be as detailed as you wish, sometimes the issue has been rectified already so the action asks as more of a note, in this instance do not select a due date.

Go back to the left side menu and select the question prompt -  "Did you complete your fire drill?"

Riskbase

This guide is essential for anyone responsible for conducting fire drills, providing a step-by-step process to ensure compliance and safety. It outlines how to access necessary resources, document assessments, and communicate effectively with security.

Please use the navigation arrows to zoom in and out of the images.

How to record a Fire Drill assessment on RiskBase